Administrative Assistant - HR and Business Office - Chatham University

Administrative Assistant - HR and Business Office

Chatham University is welcoming applications for an Administrative Assistant.

This position provides administrative support to the Chief Operating Officer (COO) and Controller as well as the Executive Director of Human Resources.

Chatham University strives to promote a campus environment that understands and embraces multiculturalism while increasing individuals' intercultural competence. We actively work to build and sustain a diverse and culturally vibrant campus, which promotes employee and student success and retention. Learn more at: https://www.chatham.edu/mission-and-values/diversity-and-inclusion/index.html.

Finance Duties:

• Manage routine office functions such as calendar, mail, phone, files, typing, etc.
• Coordinate and communicate with the University community on office and division projects and tasks.
• Manage, monitor and regularly report to the COO on assigned projects and tasks, including financial data, schedule, issues and concerns.
• Coordinate and maintain various contracts including clinical sites, insurance policies, rental agreements for tenants and external renters of Chatham University spaces.
• Take and transcribe board committee meetings as staffed by the Vice President.
• Serve as liaison between the University and other Woodland Road Association members and assist in maintaining Association books and records.
• Handle Concur reporting including expense reports and allocations.

Human Resources Duties:

• Welcomes visitors and provides customer service by answering employee requests and questions.
• Assists with scheduling of interviews, meetings and employee events.
• Assists or prepares correspondence as needed.
• Answer and direct departmental phone calls.
• Receives and distributes departmental mail.
• Prepares requests for payments of HR expenses.
• Maintains office supplies.
• Prepares offer letter, help with initiating and monitoring background checks, assist with sending, collecting, and completing new employee paperwork.
• Aid in job postings and external advertising.
• Complete other administrative tasks as needed.

Salary Range:

$34,600-$39,400. 35-hour work week.

Exact compensation based on candidate skills and experience.

How to Apply:

Applications accepted only via www.chatham.edu/careers (direct link is https://chatham.applicantpro.com/jobs/3288296) and follow the instructions to complete the application process. To ensure full consideration, please include:

• Cover Letter outlining your qualifications for the position.
• Curriculum Vitae or Resume.
• Contact information for three professional references.

All application materials should be uploaded at the same time at the time of application. The system will not allow applicants to make edits to their applications after submission.

Chatham University is an Equal Opportunity Employer with a strong commitment to diversity, inclusion, and equity. Persons of color, women, veterans, individuals with disabilities, and members of other underrepresented groups are highly encouraged to apply. Chatham University does not discriminate on the basis of race, color, religion, gender, gender identity, gender expression, sexual orientation, age, or national origin.