Administrative Assistant - Talascend

Talascend is currently seeking an Administrative Assistant for a contract opportunity located in Houston, TX.

SUMMARY:

Intermediate level position under general supervision provides a wide variety of administrative and staff support services to an organizational unit.

RESPONSIBILITIES:

• Formats types and edits a variety of routine material including: correspondence memos reports and confidential material.
• Receives and screens telephone calls and visitors schedules appointments and meetings resolves routine problems and refers other matters to appropriate staff members.
• Prepares and updates recurring and routine internal reports collects and verifies data refers problems to manager for resolution.
• Maintains and updates department files records and publications maintains confidential files and materials.
• Schedules meetings and appointments notifies attendees and makes necessary arrangements.
• Arranges domestic and international travel.
• Assists in the preparation and control of records statistics and reports regarding operations personnel changes etc.
• Administers programs projects and/or processes specific to the operating unit served.
• May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing personnel facilities and operations.
• Review and update Kronos daily
• Review and reconcile Pcard charges
• Make hotel/travel arrangements and send info to team member
• Review hotel check out dates and extend where necessary
• Review per diem and submit to PSC
• Review Fuelman statement and reconcile
• Receive and mail out uniforms
• Order Supplies/uniforms/LOTO/Boot vouchers via COUPA

REQUIREMENTS:

• High School Diploma or G.E.D and 3-5 years previous experience.
• Additional two years of previous experience may substitute High School Diploma
• Proficient with Microsoft Office and knowledge of general office equipment.

 

We thank all applicants for their interest. However, only those qualified individuals who closely meet the qualifications of the position will be contacted. The details of the position are only a summary, other duties may be assigned as necessary.

Background Check and Drug Screen may be required.

Talascend is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.