Administrative Assistant - HALO Precision Diagnostics

At HALO Precision Diagnostics (HALO Dx), we recognize every patient is unique. Our focus is early detection and precision-focused healthcare preventing and conquering the top health diseases that have a geometric impact on patient outcomes. We're able to provide our patients specialized care for their particular needs. From Vascular and Interventional Radiology to Orthopedic and Sports Medicine, Neuroradiology to Whole Body Imaging, our radiologists have the specialized training and experience to diagnose, and, in some cases, offer minimally invasive treatment for a wide variety of health conditions. 

About Prostate Laser Center – A HALO Diagnostics Company  

Led by Dr. Ara Karamanian, a board certified diagnostic and interventional radiologist, HALO Medical Group Texas, Professional Association, doing business as Prostate Laser Center provides cutting-edge patient care for men with prostate cancer and BPH. We combine multiparametric, 3T MRI and an FDA cleared laser for precision BPH and prostate cancer diagnosis and treatment. More than 300 patients from all over the world have been treated at the Prostate Laser Center, a HALO Diagnostics company. It is the only center in the US to offer both TULSA-PRO and Focal Laser Ablation as prostate cancer and BPH therapies. Located in the heart of Houston's Medical Center, Dr. Karamanian and the entire team are well-known for the special one-on-one concierge care they provide to each patient and patient's family before, during, and after every treatment provided. https://www.prostatelasercenter.com/ 

About the Position 

We are hiring a full-time onsite Administrative Assistant for an outpatient, concierge practice located in the medical center 6624 Fannin St., Suite 2580, Houston, Texas, 77030, with a Monday - Friday 8:30 am-4:30 pm schedule. 

Job responsibilities: 

• Welcome and greet patients – one of our values is patients first!  
• Responsible for timely pre and post-operation follow-ups for all procedures 
• Manages the data collection and documentation of all clinical information 
• Answers and directs phone calls to appropriate office staff 
• Distributes emails, correspondence memos, and forms to patients 
• Coordinates with other facilities to set up procedure appointment times 
• Gathers and prepares clinical information for clinical team to conduct follow-up procedures 
• Responsible for sending, collecting and quality checking procedure orders from the doctor 
• Update and maintain patients' health records 
• Answer patients' queries and ensure quality patient concierge service 
• Collaborates with doctors and nurses to help with medical examinations, schedule tests 
• Invoices patients, collects and deposits payments 

Requirements and Skills: 

• Proven experience as an Administrative Assistant or Office Admin Assistant 
• Knowledge of office management systems and procedures 

• Working knowledge of office equipment, like printers and fax machines 
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) 
• Excellent time management skills and the ability to prioritize work 
• Attention to detail and problem-solving skills 
• Excellent written and verbal communication skills 
• Strong organizational skills with the ability to multi-task 
• Must communicate well (written and verbal) 

 Pay Range: $18 - $22

Why join us – we offer you the following!  

• The ability to save lives with early detection!   
• A Monday – Friday schedule  
• Full benefits including medical/dental/vision/life - most are paid 100% by the company  
• Stock options  
• Paid vacation / holidays and sick time    
• 401k plan