Administrative Assistant Hospital Services - LiveOnNY

At LiveOnNY we save lives, provide comfort, and strengthen legacies through organ, eye and tissue donation for the 13 million New Yorkers we serve.

LiveOnNY seeks a motivated professional to provide administrative assistance and secretarial support to our Hospital Services department and managers in all aspects of clerical functions. Responsibilities include scheduling meetings, arranging travel and SalesForce documentation.

Join us in helping New Yorkers to live on by making New York number one in lives saved through donation.

Administrative Assistant Responsibilities:

Schedules and coordinates meetings (virtual and in-person) , conference calls and Director's calendar.

Prepares minutes for departmental and other meetings, as needed. 

Composes routine correspondence, as well as special reports.

Establishes and maintains files, correspondence and other records.

Maintains updated databases with current and accurate contact information.

Answers telephone and gives information to callers or routes call to appropriate persons.

Researches and recommends promotional materials. 

Greets visitors and directs visitors to appropriate person. Provides reception and telephone relief for Receptionist.

Responsible for completing purchase requests, equipment upkeep and inventory control.

Prepares professional presentations and coordinates distribution and dissemination of special event mailings and materials.

 Provides departmental orientation to Outlook and SharePoint usage.

Administrative Assistant Qualifications:

Associates degree and five years administrative experience required.

Bachelor's degree preferred.

Demonstrated experience working for multiple professionals preferred.

Proficiency in Microsoft Office 365 and SharePoint.

Familiarity with SalesForce preferred.

This position is an in-office role.

LiveOnNY offers a competitive salary & comprehensive benefits package.

• 403(b) deferred annuity
• Medical/Vision/Dental/Life
• Tuition reimbursement
• Paid time Off
• Pet Insurance
• Life Insurance
• Cellular plan discounts
• Auto Insurance discounts

Salary Range: $51, 997-$77,996