Nextran Truck Centers

Administrative Assistant - Orlando, FL

Are you looking to further develop your profession into a career? Are you driven by opportunity?

Nextran Rental & Leasing is hiring!

Our Employees Benefit from:

Career Paths || Network of 25 Dealerships || Disability Insurance || Paid Time Off (2wks 1st year) || Nextran Paid Life Insurance

Family Centered Values || Medical and Dependent Care FSA || 401(k) Retirement Plan with Match || Company-Paid Holidays || EAP

Great Medical, Dental, & Vision Benefits || Social Responsibility Opportunities || 28+ Years of Industry Experience || Professional Growth

As an Administrative Assistant, you will provide administrative support to the Rental & Lease Corporate office, including, but not limited to:

• Completing billing for all of Lease: you will be contacting Leasing customers for mileage monthly, uploading mileage to our billing system (Karmak Fusion) and creating invoices in Karmak Fusion
• Creating contracts (in Karmak Fusion) as Lease trucks go into service with a customer
• Preparing IFTA reporting: you will be collecting monthly mileage reports and fuel purchases from customers and uploading into Filezilla for third party reporting
• Truck Licensing: you will be preparing and obtaining Title, License, Registration documentation for all Rental & Lease trucks. This will include license tag renewals for FL, AL, GA, MO vehicles.
• Permitting: you will be preparing and obtaining special permits for trucks in certain states (NY, NM, KY)
• Federal Highway Use tax filing on monthly and annual bases
• Maintaining accurate (paper) truck files: specs, registration, DOT inspections, financing information, etc.
• General Filing (work orders, repair invoices, etc)
• Depositing checks and posting to customer accounts in Karmak Fusion, as well as posting ACH payments to customer accounts in Karmak Fusion
• Assisting with collections: you will be contacting customers for payment status based upon the aging account report
• Setting up customers in Fusion once credit is approved
• Completing Payables (in Epicor) to vendors
• Assisting in inventory management, including ordering office supplies and maintaining stock levels
• Handling incoming calls and emails, responding promptly and professionally to inquiries from customers, vendors, and team members
• Other duties as assigned

Preferred Candidates have the following:

• Working knowledge of office equipment, like printers, scanners, copiers, and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Basic understanding of accounting principles is preferred
• Previous experience with Karmak Fusion is preferred
• High School degree; additional qualification as an Administrative Assistant is preferred
• Experience in the heavy-duty truck rental and leasing industry is preferred

We are a network of commercial truck dealerships committed to providing the best products and services through highly skilled associates who are focused on delivering the lowest life-cycle cost to our customers. Spanning the Southeast and Midwest United States, we provide sales, parts, and service for several leading brands, including Mack, Volvo, Isuzu, GMC, Ford, Hino, and Kalmar Ottawa. EEO Employer