Administrative Assistant (headquarters) - Dr. MobiCare

Job Summary

We are hiring an entry level or experienced Administrative Coordinator to support staff, managers, and senior-level officers as needed.

Administrative Coordinator Job Responsibilities:

• Implements administrative projects, systems, procedures, and policies.

• Maintains administrative workflow by studying processes, implementing cost reductions, and

developing reporting procedures.

• Creates and revises systems and procedures by analyzing operating practices, analyzing

utilization of computer systems and software, and implementing changes.

• Inventories and orders office supplies.

• Schedules meetings, answers phones, and maintains digital and physical records.

• Prepares agendas and takes notes at meetings and archives proceedings.

• Assists in preparation of reports and presentations and aids in the budgeting process.

• Resolves administrative problems by analyzing information and identifying and communicating

solutions.

• Open, collect and distribution of mail and packages

• Maintains rapport with managers, and employees by researching and developing new services

and methods, setting priorities, and problem solving for workflow issues.

• Directs administrative productivity in accordance with management directives.

• Maintains continuity of work operations by documenting and communicating needed actions to

management, discovering irregularities, and determining continuing needs.

• Completes administrative projects by identifying and implementing new technology and

resources, redesigning systems, and recommending re-deployment of designated resources.

• Accomplishes department and organization mission by completing related tasks and projects as

needed.

Responsibilities for Administrative Coordinator

• Provide assistance to staff, managers, and senior-level officers as needed

• Create, prepare, and deliver reports to various departments

• Receive and forward communications to different staff and departments

• Organize meetings and meeting schedules for each department

• Perform clerical duties, such as filing, faxing, answering phone calls, and responding to emails

• Ensure conference rooms and other meeting spaces are prepared prior to use

Administrative Coordinator Skills and Qualifications:

• Process management and improvement

• Time management

• Attention to detail and organization skills

• Innovation mindset

• Experience with administrative software, such as Microsoft Office, including Excel

• Word processing

• Administrative writing and editing skills

Experience:

• 0-1 years of experience for entry-level positions

• Intermediate level of experience with productivity tools, such as Microsoft Office Suite

• Familiarity with office equipment, such as fax machines, copy machines, and phone systems

• Comfort using business email system, such as Microsoft Outlook

• Highly organized and able to create an organized and easy-to-follow system for others

• Ability to handle multiple tasks and duties simultaneously

• Independently motivated, with the ability to take on tasks and duties without immediate

direction

• Strong communication skills

Qualifications:

• A high school diploma or equivalent is required.

• Must be able to pass all background checks

What We Offer:

• Monday - Friday schedule, no weekends

• Medical, Dental, Vision

• 401(k) Retirement Plan (with 8% employer match)

• Paid Sick Leave

• Paid Personal Time Off (PTO)

• Internal ongoing educational/training opportunities

• Competitive compensation

• Continuous coaching & mentorship

When you join our team, you have the opportunity to develop your career based on your strengths and potential, including the possibility to move functionally, geographically, laterally and vertically. This is a career destination for engaged, caring, passionate and talented people who want to make a difference. We are the leader in the development and management of comprehensive wound healing.

Equal Opportunity Employers encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status or marital status.