Administrative Assistant - Ultimate Staffing Services

Administrative Assistant
Location: Hagerstown, MD
Schedule: In-office, Monday to Friday
Hours: 7:00 AM - 4:00 PM or 8:00 AM - 5:00 PM
Pay: $20/hour
Employment Type: Temp-to-Hire

Position Summary:
We are seeking a detail-oriented and organized Administrative Assistant to support our sales and estimating teams. This role is critical in ensuring smooth operations and effective communication within the organization and with clients.

Key Responsibilities:

• Prepare and send correspondence to customers and internal stakeholders.
• Handle telephone inquiries and follow up with clients as needed.
• Distribute information to the appropriate personnel and departments.
• Use Microsoft Word to create and format proposals using templates.
• Maintain proficiency in Adobe, Outlook, Excel, and Word to support daily tasks.

Qualifications:

• Education: High school diploma or GED required; associate's degree or relevant certification preferred.
• Experience:
• 1-3 years in an office administration or support role.
• Experience with Navision, construction, or estimating is a plus.
• Skills:
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and multitasking abilities.
• Excellent attention to detail.
• Effective communication and interpersonal skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Positive attitude, professional demeanor, and customer service orientation.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.