Administrative Assistant - Gravity Staffing, Inc.

The Greenwich, CT office of a global private investment firm is looking for an Adminstrative Assistant to support the CFO. They are looking for a smart, go-getter with 1-5 years of administrative experience after graduating college. The hours are 9-5 and, in addition to traditional admin work, there will also be a good deal of ad hoc projects, as needed.

RESPONSIBILITIES

• Maintenance and management of calendars utilizing Microsoft Outlook;
• Answer all phone calls in a professional manner, take messages or assist directly when appropriate;
• Coordination of internal and external meetings to include room reservation, equipment set-up, and meeting material preparation (presentations, agendas and any other required documents);
• General administrative support including creating, maintaining, and editing documents, spreadsheets and presentations;
• Process expense reports in Concur ensuring compliance with the Travel & Expense Policy;
• Distribute daily mail to appropriate team members;
• Arrange all travel for executives including flights, hotels, car rentals, and car services through the Amex travel desk;
• Track team PTO and Sick days;
• Ad-hoc assignments as requested.

QUALIFICATIONS

• Minimum 3 years of senior level admin experience;
• Bachelor's Degree strongly preferred
• Strong organizational skills, attention to detail is crucial
• Proficiency in Word, PowerPoint, and Excel
• Excellent research, writing, and communication skills
• Excellent time management, organizational and interpersonal skills;
• Resourceful, well organized, highly dependable, efficient and detail oriented;
• Hands-on problem solver;
• Must be able to handle confidential information with the appropriate level of discretion;
• Ability to work in a team environment;