Administrative Assistant - Government Relations at Beacon Hill Staffing Group, LLC
New York, NY
About the Job
Our client, a leading global asset management firm headquartered in Midtown East, is looking for a Temp to Perm Admin Assistant to support 2 high-level professionals in their Government Relations group. This role starts asap with a 3-4 month temp trial period. This role is onsite Monday - Friday, 8:30am-5:30pm with a 30 min lunch break (+OT as needed). Annual base salary is 85K + discretionary bonus + benefits. The hourly pay rate while temping in-line.
The Administrative Assistant role entails providing support to a team in our Government Relations group. The responsibilities include:
- Managing calendar(s) including scheduling internal and external appointments, confirming meetings, coordinating with other assistants
- Answering calls and acting as a gatekeeper
- Acting as back-up support for other senior professionals
- Booking conference rooms for internal and external meetings; meeting and greeting guests, registering guests in the visitor's system
- Completion of detailed corporate expenses including tracking receipts and reimbursements
- Coordinating travel arrangements including flights, visas/passports, cars, hotels, and other reservations
- Maintaining and organizing digital files in Box
- Processing of invoices via Coupa, ensure proper expense coding
- Assist with a variety of bespoke projects, including event planning, strategic operations, and process improvement initiatives
Qualifications:
Blackstone seeks to hire individuals who work well in a team-driven working group, are highly motivated, intelligent, have sound judgment and have demonstrated excellence in prior endeavors.
The successful candidate must have:
- 5+ years of administrative assistant experience supporting a team of 2 or more
- Strong communication skills; high EQ
- Highly organized with strong attention to detail
- Ability to multi-task and prioritize competing tasks and deadlines
- Perform duties with the highest level of confidentiality and integrity
- Experience with coordinating travel arrangements; familiarity with Concur is preferred
- An autonomous worker with strong follow-through skills
- Ability to build relationships with key players and management
- Extensive familiarity with Microsoft suite
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
Salary
85,000 - 85,000 /year