Administrative Assistant (GNY/DHQ) - The Salvation Army Eastern Territory

The Social Services Administrative Assistant coordinates all aspects of business paperwork for Socials Services Administration at the Divisional Headquarters, which includes fiduciary and personnel issues. Work is directly related to management policy and general business operations. Must use discretion and independent judgement in exercising duties.

• Reports to the Director of Social Services
• Coordinates/monitors HR documents for all Social Services Programs. Liaison to Human Services Department
• Reviews all documents for accuracy and compliance with SSGNY policies.
• Transmits all required documentation to Payroll Department in a timely fashion.
• Responsible for completing and submitting Board Requisitions for CFC and Delegation of Authority Approval
• Prepares reports and special files at the request of the Director of Social Services
• Maintains and keeps electronic records of correspondence, invoices, Social Services employment information and CFC submissions.
• Attends special meetings as assigned by supervisor.
• Responsible for ordering, receiving, and distributing supplies to Social Services staff as per approval of Director of Social Services
• Pick up and distribution of mail from Central Services mail room on a daily basis.
• Employees may be required to carry out other duties as assigned.

• Associates Degree or High School Diploma/GED with 2-3 years of business experience.
• Knowledge of Microsoft Office required.
• Good organizational, writing, and communication skills are essential.
• Has respect and consideration for the individuals being served.