Administrative Assistant, Gap Inc. Global Technology Solutions - Gap Inc.
San Francisco, CA
About the Job
About Gap Inc.
Our brands bridge the gaps we see in the world. Old Navy democratizes style to ensure everyone has access to quality fashion at every price point. Athleta unleashes the potential of every woman, regardless of body size, age or ethnicity. Banana Republic believes in sustainable luxury for all. And Gap inspires the world to bring individuality to modern, responsibly made essentials.
This simple idea—that we all deserve to belong, and on our own terms—is core to who we are as a company and how we make decisions. Our team is made up of thousands of people across the globe who take risks, think big, and do good for our customers, communities, and the planet. Ready to learn fast, create with audacity and lead boldly? Join our team.
About the Role
We’re looking for an Administrative Assistant to successfully support multiple leaders within the Gap Inc. Global Technology Solutions team. The role will provide a full range of executive administrative support enabling the leaders to be at their best every day. In this position, you will work closely with your executives, learning their business needs, their key stakeholders and the business of the businesses they lead. You will work as a thought partner to help see around corners, anticipate their needs and organize their time in a manner that accelerates their teams.
This role will provide administrative and operational support to the leaders and their full teams, working cross-functionally and solving problems in real time. You will support leaders to enable them to be focused and prepared for their meetings and objectives, embed with the teams to fully understand processes and objectives, and act as a thought partner and problem solver to the leaders you support. Deep collaboration with cross-functional partners, stakeholders, and teams can be expected. This role is critical to the success of the department. You will successfully manage multiple priorities and processes while staying up to date on an ever-changing retail marketplace. Bring your ability to anticipate your leaders’ needs and proactively solve problems before they arise. Confidentiality, flexibility and exceptional time management will be key to keeping things running smoothly. You will bring an eye for detail and a strong sense of initiative to all you do. You will work collaboratively and build community with your administrative assistant colleagues to build a network to support yourself and your executives. The successful candidate will be highly organized, professional, proactive, resourceful, efficient, adaptable, and able to thrive in a fast-paced environment. Experience supporting and working with tech teams in a matrix organization is highly desired.
What You'll Do
+ Manage and organize complex and demanding calendars by actively responding to meeting requests, coordinating with others (or their assistants) involved in senior-level meetings to achieve alignment of often-packed leadership schedules, and promptly engaging directly with the leaders when questions arise that require their input
+ Effective heavy calendar management - coordinates internal and external meetings including but not limited to key milestone meetings, team meetings, full staff meetings, off-site meetings, one-on-one meetings, etc. Awareness of cadence, deadlines and follow-up required
+ Build strong rapport and relationships to work across the organization with other executives, their administrative assistants and other internal stakeholders in support of often competing priorities. A critical need to represent your executive and team in the most professional and poised manner
+ Serve as a thought partner to leaders, maintaining confidentiality and professionalism while handling critical and highly sensitive situations. Act as liaison to executive’s direct reports, staff and peers. Partnering and collaborating to manage cross-functional initiatives from conception to completion
+ Manage logistics and execution of events; full staff meetings, off-site team meetings, etc.
+ Responsible for maintaining updated organizational charts for areas of responsibility
+ Manage domestic and international travel arrangements
+ Expense management and reconciliation
+ Ability to handle multiple tasks/projects, concurrently, with tight deadlines
+ Other responsibilities including special projects as required to increase the professional effectiveness and efficiency of the leaders and overall team
Who You Are
+ Possess strong verbal and written communication skills with high degree of professionalism and confidentiality
+ Strong interpersonal/people skills; ability to establish and build partnerships with all levels of management and business partners. Effective and influential teamwork skills, problem-solving skills and an ability to offer suggestions and improvements to process and work effectively
+ Proficient and advanced computer skills (e.g. Microsoft Office: Word, Excel, PowerPoint, etc.)
+ Strategic sense of urgency with the ability to handle multiple competing priorites
+ Experience supporting tech leaders and teams in an administrative capacity in a fast-paced, dynamic environment preferred
Benefits at Gap Inc.
+ Merchandise discount for our brands: 50% off regular-priced merchandise at Old Navy, Gap, Banana Republic and Athleta, and 30% off at Outlet for all employees.
+ One of the most competitive Paid Time Off plans in the industry.*
+ Employees can take up to five “on the clock” hours each month to volunteer at a charity of their choice.*
+ Extensive 401(k) plan with company matching for contributions up to four percent of an employee’s base pay.*
+ Employee stock purchase plan.*
+ Medical, dental, vision and life insurance.*
+ See more (https://corporate.gapinc.com/en-us/careers/gap-inc-careers/gap-inc-benefits) of the benefits we offer.
_*For eligible employees_
Gap Inc. is an equal-opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status. We have received numerous awards for our long-held commitment to equality and will continue to foster a diverse and inclusive environment of belonging. In 2022, we were recognized by Forbes as one of the World's Best Employers and one of the Best Employers for Diversity.
Hourly Range: $40.70 - $52.90 USD
Employee pay will vary based on factors such as qualifications, experience, skill level, competencies and work location. We will meet minimum wage or minimum of the pay range (whichever is higher) based on city, county and state requirements.
US Candidates
Please note that effective, June 30, 2022, Gap Inc. will no longer require any of its employees to wear face masks or require proof of COVID vaccination, unless required by local or state/provincial mandates or as part of Gap Inc’s quarantine guidelines after being exposed to or testing positive for COVID. Therefore, please disregard any language in any job posting that refers to Gap Inc.’s face mask and proof of vaccination policy as said policy is no longer effective.
Our brands bridge the gaps we see in the world. Old Navy democratizes style to ensure everyone has access to quality fashion at every price point. Athleta unleashes the potential of every woman, regardless of body size, age or ethnicity. Banana Republic believes in sustainable luxury for all. And Gap inspires the world to bring individuality to modern, responsibly made essentials.
This simple idea—that we all deserve to belong, and on our own terms—is core to who we are as a company and how we make decisions. Our team is made up of thousands of people across the globe who take risks, think big, and do good for our customers, communities, and the planet. Ready to learn fast, create with audacity and lead boldly? Join our team.
About the Role
We’re looking for an Administrative Assistant to successfully support multiple leaders within the Gap Inc. Global Technology Solutions team. The role will provide a full range of executive administrative support enabling the leaders to be at their best every day. In this position, you will work closely with your executives, learning their business needs, their key stakeholders and the business of the businesses they lead. You will work as a thought partner to help see around corners, anticipate their needs and organize their time in a manner that accelerates their teams.
This role will provide administrative and operational support to the leaders and their full teams, working cross-functionally and solving problems in real time. You will support leaders to enable them to be focused and prepared for their meetings and objectives, embed with the teams to fully understand processes and objectives, and act as a thought partner and problem solver to the leaders you support. Deep collaboration with cross-functional partners, stakeholders, and teams can be expected. This role is critical to the success of the department. You will successfully manage multiple priorities and processes while staying up to date on an ever-changing retail marketplace. Bring your ability to anticipate your leaders’ needs and proactively solve problems before they arise. Confidentiality, flexibility and exceptional time management will be key to keeping things running smoothly. You will bring an eye for detail and a strong sense of initiative to all you do. You will work collaboratively and build community with your administrative assistant colleagues to build a network to support yourself and your executives. The successful candidate will be highly organized, professional, proactive, resourceful, efficient, adaptable, and able to thrive in a fast-paced environment. Experience supporting and working with tech teams in a matrix organization is highly desired.
What You'll Do
+ Manage and organize complex and demanding calendars by actively responding to meeting requests, coordinating with others (or their assistants) involved in senior-level meetings to achieve alignment of often-packed leadership schedules, and promptly engaging directly with the leaders when questions arise that require their input
+ Effective heavy calendar management - coordinates internal and external meetings including but not limited to key milestone meetings, team meetings, full staff meetings, off-site meetings, one-on-one meetings, etc. Awareness of cadence, deadlines and follow-up required
+ Build strong rapport and relationships to work across the organization with other executives, their administrative assistants and other internal stakeholders in support of often competing priorities. A critical need to represent your executive and team in the most professional and poised manner
+ Serve as a thought partner to leaders, maintaining confidentiality and professionalism while handling critical and highly sensitive situations. Act as liaison to executive’s direct reports, staff and peers. Partnering and collaborating to manage cross-functional initiatives from conception to completion
+ Manage logistics and execution of events; full staff meetings, off-site team meetings, etc.
+ Responsible for maintaining updated organizational charts for areas of responsibility
+ Manage domestic and international travel arrangements
+ Expense management and reconciliation
+ Ability to handle multiple tasks/projects, concurrently, with tight deadlines
+ Other responsibilities including special projects as required to increase the professional effectiveness and efficiency of the leaders and overall team
Who You Are
+ Possess strong verbal and written communication skills with high degree of professionalism and confidentiality
+ Strong interpersonal/people skills; ability to establish and build partnerships with all levels of management and business partners. Effective and influential teamwork skills, problem-solving skills and an ability to offer suggestions and improvements to process and work effectively
+ Proficient and advanced computer skills (e.g. Microsoft Office: Word, Excel, PowerPoint, etc.)
+ Strategic sense of urgency with the ability to handle multiple competing priorites
+ Experience supporting tech leaders and teams in an administrative capacity in a fast-paced, dynamic environment preferred
Benefits at Gap Inc.
+ Merchandise discount for our brands: 50% off regular-priced merchandise at Old Navy, Gap, Banana Republic and Athleta, and 30% off at Outlet for all employees.
+ One of the most competitive Paid Time Off plans in the industry.*
+ Employees can take up to five “on the clock” hours each month to volunteer at a charity of their choice.*
+ Extensive 401(k) plan with company matching for contributions up to four percent of an employee’s base pay.*
+ Employee stock purchase plan.*
+ Medical, dental, vision and life insurance.*
+ See more (https://corporate.gapinc.com/en-us/careers/gap-inc-careers/gap-inc-benefits) of the benefits we offer.
_*For eligible employees_
Gap Inc. is an equal-opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status. We have received numerous awards for our long-held commitment to equality and will continue to foster a diverse and inclusive environment of belonging. In 2022, we were recognized by Forbes as one of the World's Best Employers and one of the Best Employers for Diversity.
Hourly Range: $40.70 - $52.90 USD
Employee pay will vary based on factors such as qualifications, experience, skill level, competencies and work location. We will meet minimum wage or minimum of the pay range (whichever is higher) based on city, county and state requirements.
US Candidates
Please note that effective, June 30, 2022, Gap Inc. will no longer require any of its employees to wear face masks or require proof of COVID vaccination, unless required by local or state/provincial mandates or as part of Gap Inc’s quarantine guidelines after being exposed to or testing positive for COVID. Therefore, please disregard any language in any job posting that refers to Gap Inc.’s face mask and proof of vaccination policy as said policy is no longer effective.
Source : Gap Inc.