Executive Assistant - Thomas Edwards Group

CONTRACT-TO-HIRE: Executive Assistant 9670

Our client, located in Frisco, is looking for an Executive Assistant to join their team on a contract-to-hire basis. 

This role is 100% onsite and requires recent experience as an Executive Assistant. 

Key Qualifications: 

• We are looking for an experienced Administrative professional with at least 5 years of experience. 
• Candidates must be smart, nice, self-motivated, and self-starting.
• Must be savvy with the MS Suites: 
  • Must be extremely proficient in Word and able to create tables and reports. 
  • Must be strong in Adobe and able to edit and create PDFs. 
  • Must have a working knowledge of PowerPoint and able to update / edit PowerPoints. 
  • Must be familiar with Excel. 

Key Duties: 

• Will coordination international and domestic travel. 
• Will set up and coordinate meetings.
• Attend networking events - this will involve some very light travel a handful of times a year to Houston.

Additional Duties:

• Administrative support for such tasks as copying, typing, shredding, scanning, binding presentations, etc. for engineering staff, as needed – electronic and hard copy format.
• Creating and managing electron filing and hard copy administration records for business operations. 
• Order office supplies, and other miscellaneous non-asset type purchases. 
• Place catering orders for office meetings and trainings courses and other office events; setup and clean-up. 
• Assist other administrative and engineering staff with projects as needed. 
• Act in backup capacity for review and edit spelling, formatting, structure, and tables in reports and proposals. 
• Other Miscellaneous administrative support as needed such as entertainment reservations, meeting preparation support, etc. 
• General administrative support for Marketing and Events such as conferences and conventions where the company has presentation booths, both onsite and offsite. 
• Travel reservations and coordination of all incoming and outgoing travel needs of not just company staff but visitors and clients as well. 
• Custodian and monitor of corporate “contact us” email account. Respond to and direct inquiries to appropriate routing and follow up. 
• Administrator of company social media account such as LinkedIn, Instagram. 
• Coordinate and administrate printing and media for marketing and other types of presentation forums. 

Additional Qualifications:

• High School Diploma or GED; post high school education and/or professional training preferred. 
• Minimum 5 years of previous relevant administrative support experience required. 
• Required knowledge and experience with Microsoft 365 software applications:
  • Must be proficient in Word 
  • Must be proficient in Outlook 
  • Must be very knowledgeable in Excel 
  • Must be knowledgeable in PowerPoint 
  • Must be very knowledgeable in Adobe Acrobat beyond just familiar with PDF format 
• Strong attention to detail. 
• Ability to work with all levels of people within the organization. 
• Ability to display a professional office demeanor and business etiquette. 
• Ability to maintain confidentiality. 
• Strong written and verbal communication skills. 
• Willingness and ability to learn new technology applicable to assigned tasks. 
• Physical ability to occasionally lift up to 25 lbs. 
• Ability to sit or stand for extended periods of time. 
• Eligible to work in the U.S.A. without sponsorship. 
• Must pass pre-employment drug/alcohol testing and occasional random testing as required.

#IND