Administrative Assistant - Ultimate Staffing Services

Position Overview

Ultimate Staffing is actively seeking an experienced Admin Assistant to join their client's dynamic team in California. The successful candidate will support various administrative functions, ensuring smooth operations and effective communication within the company. This position is perfect for someone who thrives in a fast-paced environment and is eager to contribute to a growing organization.

Responsibilities

• Assist with day-to-day administrative tasks.
• Maintain accurate records and files for orders.
• Communicate with customers regarding order completion.
• Arrange scheduling and delivery logistics for steel component orders.
• Manage invoices for processing.
• Identify inventory shortages and communicate with relevant managers.
• Interface with forklift operators for will-call orders.
• Investigate receiving errors and improve quality processes.
• Maintain effective outbound shipping procedures.

Qualifications

• Experience in an administrative role, preferably within a logistics or manufacturing environment.
• Strong organizational skills with attention to detail.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite and inventory management software.
• Ability to multitask and prioritize tasks effectively.
• Problem-solving skills and the ability to work independently.

Required Work Hours

Monday through Friday

Benefits

Competitive pay ranging from $20 to $25 per hour, depending on experience and qualifications.

Additional Details

The Admin Assistant will play a crucial role in ensuring the efficiency and accuracy of administrative processes. This position offers an opportunity to work in a collaborative environment where initiative and dedication are valued.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.