Administrative Assistant - Structural Group, Inc

Structural Technologies performs work within the commercial & public, water & waste-water and the transportation construction market. As part of the Structural Group who’s known as an industry leader to making structures stronger and last longer since 1976, Structural Technologies have been a market leader applying technology driven solutions to complex engineering challenges. As an exclusive provider of VSL® post-tensioning systems and VSL® cable stays in the United States, Structural Technologies have also generated a reputation for exceeding Client expectations offering a quality product with technical support.

Structural Technologies is expanding our Heavy Civil division that has focus on the construction of new bridges, repair of existing bridges or special structures and water & waste-water tanks.

 Recruiting for the position of an Administrative Assistant, the successful candidate would be based out of our Heavy Civil office in Dallas Fort Worth, Tx. In the position you will be an essential part of the division’s functionality with accountability for safety monthly toolbox talks, travel coordination, project document / drawing submittals, invoice and billing summaries, data entry, scanning, filing and overall division administrative responsibilities.

The successful candidate will also be responsible for:

• Working with construction documents and forms & entering production progress into tracking database
• Document control
• Dealing with queries on the phone and via email
• Managing incoming and outgoing mail
• Managing dairies, scheduling meetings and booking rooms
• Submit timely reports and prepare presentation / proposals as necessary
• Assisting with event planning and set up for the office or external company arrangements
• Maintain common work areas including meeting rooms and break rooms
• Assisting with payroll processing and accounts payable when needed
• Support budgeting and bookkeeping procedures
• Ordering supplies for office, safety and operational divisions
• Assist with new hire processing
• Answering and transferring phone calls when needed
• Receiving and distributing post and deliveries
• Assisting with additional administrative tasks
• Write reports, business correspondence and project documents
• Speak effectively before customers, employees or vendors
• Read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals
• All other duties not listed shall be assigned upon employment and growth in the position

Candidates who meet the following criteria may be considered for this position:

• Minimum high school diploma
• 2+ years of previous administrative experience
• Strong proficiency in Microsoft Office Suite (MS Word, MS Excel & MS Outlook essential) to create, respond to inquiries and develop & maintain spreadsheets for various operational tasks.
• Comfortable with learning new software programs
• Strong mathematic skills to add, subtract, multiply & divide in all units of measure
• Excellent written and verbal communication skills, as well as strong interpersonal skills
• Strong organizational and time management skills
• Valid drivers license for occasional travel
• Flexible, skilled at multi-tasking, detail oriented and organized

Our ideal candidate is an innovative but decisive individual who can work effectively in a highly collaborative, team-based environment; has the ability to set goals and expectations; is approachable, empathetic and outgoing; can quickly gain trust and respect; and is able to establish and maintain relationships.

Structural Technologies is proud of a company culture that promotes 24/7 safety and quality. We offer competitive compensation and benefits including medical and dental insurance, 401(k), paid holidays, vacation, tuition reimbursement, career development and growth opportunities, and a caring work environment.  

EOE/M/F/D/V