Administrative Assistant - First Onsite - US

We are a national emergency response restoration and general contractor specializing in the return of compromised property to its pre-loss condition. We work with our clients to restore their properties. Our team restores commercial, multifamily, hospitality, educational properties from water damages, floods, fire, smoke, and natural disasters.

The Administrative Assistant will be responsible for performing general administrative duties as they relate to supporting the local Offices.

Responsibilities:

The Administrative Assistant's responsibilities include but are not limited to:

• Answer phones and all other front desk duties
• New lead intake and creation of lead sheet
• Create new jobs in Microsoft Teams
• Create file folders
• Assist with invoicing and T&M billing
• Ordering of office supplies
• Interface with external clients and internal team
• Coordinate pick up and deliveries of Fed-ex/UPS
• Assist with onboarding of new subcontractors
• Assist GM, BD, PD, and PM roles

Qualifications:

• Strong skills in Microsoft Word and Excel
• Strong communication skills
• Strong problem-solving skills
• An ability to work autonomously
• An ability to work with teams, locally and remotely
• Notary preferred or willing to obtain notary within the first year

Education:

• High school diploma or GED

Experience:

• 2+ years customer service experience
• Able to answer multi-line phone calls

Special Position Requirements:

• Travel will be less than 10%

Work Requirements:

• Largely sedentary role with extended periods of computer usage
• Ability to stoop, bend or stand as necessary

THE COMPANY offers excellent benefits including Medical, Dental, Life, Long Term Disability, PTO days, Paid Holidays, and a 401(k) Retirement Plan.

THE COMPANY is an Equal Opportunity Employer. THE COMPANY will not tolerate discrimination against any employee or applicants on any legally-recognized basis including, but not limited to: age; ancestry; childbirth or related medical condition; citizenship; color; creed; familial status; genetic information; height; weight; marital status; national origin; physical or mental disability or handicap; pregnancy; race; religion; sex; sexual orientation; uniform service member status or veteran status.

Third-party resume submissions not accepted. Any resume submitted will be considered the property of THE COMPANY, and THE COMPANY will not be held liable to pay a placement fee.