Administrative Assistant - Aquagenix

A LITTLE BIT ABOUT US: 

Aquageix is a family owned and operated business with treating all employees like family at the core of our values. Our employees provide innovative, safe, and high-quality infrastructure/maintenance contracting services to State DOTs, railroads, and other commercial/residential customers across the entire United States. Employees receive generous compensation packages, employee engagement events & career development programs, just to name a few of the perks of being part of the Aquagenix family!

To provide quality service, we need top-of-the-line employees. That is why we offer great compensation, awesome benefits, and a work environment worth bragging about! 

Aquagenix is seeking a hard-working and dedicated Administrative Assistant with a great attitude and love of customer service. This position provides day-to-day administrative functions such as, but not limited to, handling basic office responsibilities, and receiving visitors. They will be accountable for the creation, development, and implementation of correspondence and programs in support of production, operating, and/or marketing functions within the branch location.

MAJOR DUTIES AND RESPONSIBILITES:

• Demonstrate a positive safety culture by performing responsibilities in full compliance with all safety policies and procedures.
• Execute all Company policies and procedures including project-level plans and programs.
• Ensure work performance is within compliance with contractual, federal, state, and local legal requirements.
• Demonstrate a sound understanding of the contract requirements and customer’s objectives.
• Maintain all documents (electronic and hard copy) in a neat and orderly manner.
• Answer incoming phone calls, as well as dispatch and document all contractual requirements related to inquiries.
• Greeting and direct project office visitors.
• Perform collecting, receiving, distributing, and sorting postage, packages, etc.
• Perform assigned specialty tasks such as meeting invites, event coordination, travel arrangements, etc.
• Responsible to maintain the office environment in a neat, orderly, and aesthetically pleasing manner.
• Responsible for the inventory of materials and supplies.
• Responsible for providing Office Manager with materials and supplies procurement needs in a timely manner.
• Provide complete, accurate, and timely submission of all assigned data entry, monitoring, reporting, and filling tasks.
• Maintain a strong customer service culture in all forms of communications.
• Other duties will include scanning, copying, licensing, payroll, prevailing wage, pre-employment paperwork, maintaining electronic and paper files, greeting visitors, creating spreadsheets, and supporting managers, as needed.
• Perform all other duties, as assigned.

Education:

High school diploma or equivalent is required.

Experience:

• 2-4 years of relative experience.
• Must have the ability to multi-task.
• Must have the ability to compose general correspondence.
• Must have a high degree of proficiency in MS office software, to include Microsoft excel, outlook, and word.
• Must have outstanding administrative and organizational skills.
• Must have superior communication skills, both written and verbal.
• Must have excellent reading and comprehension skills.
• Must have a valid driver’s license.

Benefit Highlights:

• Challenging and rewarding work environment
• Competitive Compensation
• Excellent Medical, Dental, Vision and Prescription Drug Plan
• 401(K) 
• Generous Paid Time Off
• Career Development
• Pay rate: $18-20/hr. DOE

Come be a part of the Aquagenix family, today! 

Aquagenix is an equal opportunity employer and complies with all hiring and employment regulations. In the event an ADA accommodation is needed, Aquagenix is happy to help all employees achieve gainful employment in an atmosphere where they are appreciated and respected. Aquagenix offers subcontracting services to government agencies as such, candidates may be subject to pre-employment screenings such as criminal background checks, pre-employment, post-accident & reasonable impairment drug screenings, motor vehicle record checks, etc. as such, Aquagenix complies with all federal and state regulatory guidelines including the FCRA.