Administrative Assistant - MacKenzie Place Fort Collins

If you’re looking for a job that goes beyond the basics to deliver purpose and joy, you’ll find it here! Welcome to Leisure Care, where employees inspire today’s older adults to embrace joy and purpose in their lives while doing the same in their own. For nearly 50 years, we’ve been reimagining and reinventing what it means to work in senior living, ensuring our employees have the most fulfilling and productive opportunities possible.

Our hospitality-based care services and superstar employees (like you!) inspire new and creative ways of doing business and serving our residents and their families. Our employees are the heart of Leisure Care communities, working to make our communities feel just like home. Our teams work together to bring premier dining, personalized fitness, and engaging activities to older adults while also making a profound difference in the lives of our residents and their families.

With the best benefits in the biz, you can build your dream job while knowing your work matters - and have a lot of fun doing it! But don’t just take our word for it. Our teams agree!  We’re a certified Great Place to Work and ranked among Fortune’s Best Workplaces in Aging Services!

Mackenzie Place, Fort Collins, is now looking for a dynamic, talented Administrative Assistant to join the team!

In this role you will be responsible for, but not limited to, supporting the management team, assisting with all clerical and front desk reception duties, and general reporting as needed.

This position requires superior communication skills, the ability to maintain a professional attitude and provide exceptional customer service when interacting with residents, guests and staff.   

Successful candidates will have experience in a similar role and possess excellent organizational skills.  Must be able to multi-task and be proficient in MS Office.   Some college and previous supervisory experience preferred.  

Schedule: 

Monday - Friday, 8:30am - 5pm, with availability to pick up evening and overnight shifts, when needed. 

Essential Job Functions

Service Provision:
1. Assists General Manager with reports.
2. Supervises all clerical and front desk support staff.
3. Types and files all necessary correspondence.
4. Assists with telephone and front desk traffic as needed.
5. Keeps front desk area neat and clean.
6. Responsible for all appropriate accounting functions.
7. Supports the management team.

Risk Management:
1. Has current CPR certification.
2. Is knowledgeable of and complies with company policy/procedures on filling out the Unusual Occurrence Report and the Employee Incident Report.
3. Monitors electronic call system for proper operation.
4. Responsible for conducting quarterly fire drills.
5. Responsible for conducting quarterly e-call testing and maintains documentation of completed test.
6. Updates and ensures enforcement of material in Emergency Procedures Manual

Customer Service:
1. Demonstrates the ability to communicate well with family, residents, staff and management.
2. Demonstrates understanding of basic accounting.
3. Demonstrates ability to work independently
4. Demonstrates and maintains a positive attitude with all daily contacts.
5. Demonstrates excellent problem-solving skills.

Knowledge, Skills, and Abilities
1. Communicates with a.) persons who are aging or who might have dementia, b) resident’s family members, c) co-workers, and d) supervisors in a courteous and professional manner.
2. Maintains company standard related to attendance.
3. Maintains company standard related to punctuality.
4. Maintains company standard related to dress code.
5. Demonstrates excellent clerical and communications skills.

Benefits

Our full-time benefits package is one of the best in the business. We offer it all: 

• Medical, Dental and Vision
• Early Wage Access (access to earned wages when needed!)
• 401(k)
• 10 Days Vacation & 1 Hour Sick Leave accrued for every 30 hours worked.
• Bereavement & Jury Duty Leave
• 6 Holidays
• 2 Float Holidays
• Flexible Spending Accounts (Health and Dependent Care)
• Meal Discounts
• Tuition Assistance
• Short Term Disability
• Term Life Insurance
• Term AD&D
• Critical Illness
• Hospital Indemnity

Apply today!

Leisure Care provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.  This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.