Administrative Assistant for Top General Contractor in OC - AGI General Contracting

About Us:

AGI General Contracting (AGI) is a commercial general contracting firm that was founded in 1978 and has successfully completed projects in a wide range of industries, from grocery stores and retail developments to medical facilities, restaurants, and theme parks.  AGI is a relationship-based contractor that is serious about taking care of its clients.  We are considered a top contractor by our clients as demonstrated by the consistent pipeline of work that we do for them.  AGIs growing list of clients includes over a dozen national/regional retailers, developers, and healthcare providers.  AGI General Contracting has been recognized as a Top Tenant Improvement Contractor by the Orange County Business Journal (2009-2021) and one of Orange County's Best Places to Work five years in a row.

Our vision is to be the leading commercial general contracting firm in the West specializing in healthcare, grocery, and retail.

AGIs Values are Integrity, Family, Safety, Customer-Centric, Customer Satisfaction, and Giving Back.

AGI General Contracting has always been a family-owned and operated business, and our work environment reflects our values. We reward talent, loyalty, pride of workmanship, whatever it takes attitude, and reliability. We provide opportunities to grow and advance based on performance.  If you share our high standards and solid values, we would love to talk with you about an opportunity for a rewarding future with AGI.

Responsibilities:

• Seeking an Administrative Assistant with experience answering a multi-line phone system.  This position will require interaction with all levels of management and clients on a daily basis.  Providing a professional and welcoming environment for our clients is of the utmost importance. Support departments with day-to-day tasks and projects as assigned.  The general office hours of operation are 8:00 AM – 5 PM / Monday – Friday.

Requirements:

     Project Assistance

• Project insurance verification and data entry
• New projects start up tasks
• Issue NOIs, work orders, and Master Service Agreements
• Create Document/Drawing Logs for Contracts
• Create/Update Drawing Sets using Bluebeam Software for all bidding construction projects
• Update contact information throughout Bid Database

     Front Office

• Welcome guests, courteously and efficiently answer multi-line telephone system
• General clerical duties using Microsoft programs
• Receive and distribute incoming and outgoing mail UPS/Fed Ex/deliveries and packages
• Keep a clean and neat front lobby/kitchen/meeting rooms and common areas

     Accounting 

• Accounts Payable assistance processing invoices and credit card receipts
• Confirm/Verify preliminary information for Sub’s vendors/suppliers

Qualifications:

• High School Diploma (or equivalent)
• Prior office receptionist experience handling multi-line phones
• Excellent verbal and written skills
• Strives for personal and organizational excellence
• Uses time effectively
• Demonstrates attention to detail
• Proficient in Microsoft Office Programs 
• Available to work 40 hours per week
• Proficient in the use of office equipment 
• Able to sit for long periods of time
• Pleasant attitude and telephone voice
• Ability to handle multiple tasks at one time
• Excellent track record of punctuality, dependability and work quality

Compensation:

• Competitive pay depending on experience. The compensation package includes medical/dental/vision insurance, 401K plan, paid time off (PTO), and a discretionary performance-based bonus plan.

Perks:

• AGI offers excellent salary and benefits packages. We reward talent, loyalty, pride of workmanship, and reliability. AGI is committed to improving the health, safety, and welfare of our employees and clients. That is why our team voted us one of The Best Places to Work in Orange County!
• If you think you would be a great fit and share our high standards and solid values, please contact us about the possibility of joining our team.