Administrative Assistant (Fixed Duration Employment) - Elanco

At Elanco (NYSE: ELAN) – it all starts with animals!

As a global leader in animal health, we are dedicated to innovation and delivering products and services to prevent and treat disease in farm animals and pets. We’re driven by our vision of ‘Food and Companionship Enriching Life’ and our approach to sustainability – the Elanco Healthy Purpose™ – to advance the health of animals, people, the planet and our enterprise.

At Elanco, we pride ourselves on fostering a diverse and inclusive work environment. We believe that diversity is the driving force behind innovation, creativity, and overall business success. Here, you’ll be part of a company that values and champions new ways of thinking, work with dynamic individuals, and acquire new skills and experiences that will propel your career to new heights.

Making animals’ lives better makes life better – join our team today!

The Administrative Assistant is responsible for providing administrative support for the Elwood, Kansas monoclonal antibody (mAb) manufacturing facility. Reporting to the site head, this position has exposure to and dialogue with various colleagues, departments and customers within Elanco and other subsidiaries nationally and internationally.  Provides office management and reception support, interacting with individuals from immediate work area as well as outside departments and external partners.  The Administrative Assistant also supports GXP document control and data archiving activities.

Functions, Duties, Tasks:

• Assist Site Director and Site Lead Team with projects, meetings, announcements, and calendars.
• Coordinates office management with minimal direction and instruction from the site.
• Align and assist department hiring managers with candidate and interview scheduling / hosting.
• Support new hire orientation activities and employee onboarding.
• Manage and support site visitors, vendors, guest arrangements, tours, meeting agendas, dinner arrangements, and miscellaneous requests.
• Responsible for the site visitor check-in process and maintenance of the site visitor log.
• Provide travel assistance for site lead team and directed individuals including arrangement of airfare, lodging, and transportation according to Elanco policies.
• Provide document management and archiving support through the Electronic Document Management System.
• Support site functions with document formatting, editing, routing, scanning, storage, and retrieval.
• Assist in the preparation, planning and execution of internal and external audits.
• Maintain office and breakroom supplies and ensure conference / breakrooms are kept tidy and ready-to-use.
• Reconcile purchasing and travel & expense reports in a timely manner.
• Communicate announcements and pertinent information to the site in several formats including: email, Elanco TV, Teams, bulletin board postings, etc.
• Maintain distribution lists, and addition of new employees to the site.
• Pick-up and distribute incoming site mail and coordinate outbound mail delivery with warehouse / vendors.

Minimum Qualifications:

• High School Diploma or equivalent.
• 2+ years related experience providing executive level administrative support.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality, work independently and provide excellent customer service.
• Proficient reading, comprehension, and application skills toward a diverse set of tasks.
• Demonstrated success working in a team environment.
• Basic computer skills including experience with Windows Operating System and Microsoft Office products.
• Demonstrated ability and understanding of safe working habits.

Additional Preferences:

• 5+ years related experience providing executive level administrative support.
• Completion of an Administrative or Office Management related program is considered an asset.
• Experience with software tools such as Veeva, SAP / Ariba, Enablon.
• Understanding of Good Documentation Practices / Good Manufacturing Practices

Other Information:

• This is considered an on-site position.
• Day shift position.  Weekend and evening work is not usual.
• May require frequent periods of sitting, walking, and standing.  Requires extended hours at a computer screen, writing, and typing.
• Must exercise independent judgment and initiative to ensure appropriate action is taken.
• Requires professional attention to sensitive and confidential issues, detail accuracy, promptness, courtesy and company policies.

Elanco Benefits And Perks
We offer a comprehensive benefits package focusing on financial, physical, and mental well-being while encouraging our employees to pursue our purpose! Some highlights include:

• Two week shut downs (mid-summer and year-end) in the US (in addition to PTO)
• 10-week parental leave
• 9 Employee Resource Groups
• Flexible work arrangements
• Up to 6% 401K matching
• Dependent and childcare support

Elanco is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status