Administrative Assistant, Financial District - Rainier Recruiting

Why should you be interested? 

An exciting Administrative Assistant position has opened due to growth. Rainier Recruiting has partnered with a global asset management firm. This team is looking for an energetic Admin Assistant to join and collaborate with our team at the San Francisco office. This role is vital in maintaining our goal of offering a top-tier workplace by delivering outstanding customer service to our employees and customers.




Compensation: $32.00 to $35.00 per hour




Location: Financial District, San Francisco, CA. This positions is 100% onsite with no opportunity for remote or hybrid work. Candidates must be willing to commute to the office Monday-Friday.







Position Overview

As the Administrative Assistant, you will serve as the primary contact for all visitors, clients, and staff members. You will oversee incoming phone calls, manage the reception area, and ensure smooth day-to-day office operations. You’ll work closely with team members and other departments to deliver a flawless experience for both internal staff and external guests.




Key Responsibilities

• Act as the “Brand Ambassador” and main contact for employees, visitors, and clients, ensuring a warm and professional reception.
• Handle all incoming phone calls, directing them to the appropriate personnel or department with care and efficiency.
• Keep the reception area clean, organized, and welcoming.
• Maintain an orderly workspace, ensuring that equipment and supplies are well-stocked and functional.
• Schedule and manage meetings and events, coordinating catering, audiovisual needs, and room setup.
• Provide additional support for events and catering, working with vendors and suppliers to ensure timely and smooth service delivery.
• Oversee the preparation and availability of conference rooms for meetings.
• Order and monitor office and pantry supplies to ensure they're stocked.
• Coordinate with building maintenance, facilities, and security teams to ensure a safe and secure workplace.
• Address facilities-related issues such as maintenance tickets, office relocations, and equipment repairs.
• Demonstrate the ability to handle complex, uncertain situations with confidence, using judgment to make well-informed decisions.
• Manage multiple priorities and tasks effectively, even when dealing with incomplete or unclear information.
• Assist with administrative tasks and special projects, such as data entry, filing, and other duties as needed.
• Ensure reception desk coverage from 8 AM to 5 PM, with flexibility to provide additional support beyond these hours if necessary.

Qualifications

• A Bachelor’s degree is preferred but not required.
• At least 2 years of experience in hospitality or facilities, preferably in a corporate environment.
• Strong communication skills (both written and verbal) with the ability to engage professionally with staff and clients at all levels.
• Excellent organizational skills and attention to detail, with the ability to handle multiple tasks at once.
• Proficient in Microsoft Office Suite, with experience using facilities management software considered a plus.
• Capable of working independently and maintaining a positive attitude in a fast-paced work setting.

Who is Rainier Recruiting? 

Rainier Recruiting is a boutique, award winning national staffing agency and executive search firm. Using an approach that “treats every candidate like an executive search”, we offer positions in contract-to-hire, Full-Time, and executive search. Named the #1 Best Workplace in Washington State in 2022, recognized as a ClearlyRated Best of Staffing firm, and identified as a top recruitment firm by multiple business journals, Rainier Recruiting is fast becoming a respected company. We are no longer the “best recruiters you have never heard of”. Rainier Recruiting is also proud to share our clients have a 93% repeat business rate. Rainier Recruiting is an equal opportunity employer and service provider and does not discriminate on the basis of race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and for the candidates we represent. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of every organization that we partner with.