Administrative Assistant - 1st Financial Bank USA

Job Title: Administrative Assistant

Reports to: Sales Operations Manager

Department/Team: Business Development

Job Purpose

Motorlease is a fleet management company with a culture built on family values & a bold vision for the future. With over 75 years in business, we are a pioneer in the fleet leasing & fleet management industry with a customer centric focus. Motorlease offers a simple, high touch & high-value service that is individualized for our customers. We are committed to being a part of improving our customers' productivity & success.

As a member of the Business Development team, you will support the team by preparing & quality checking quotes, creating PowerPoint and Canva presentations, assisting in the Onboarding of new clients & performing various other administrative tasks.

Job Responsibilities : 

• Presentation & Documentation
  • Prepare proposals & other business development materials utilizing PowerPoint & Canva
  • Organize & maintain templates & materials
  • Prepare detailed meeting minutes during team meetings & distribute as needed
• CRM Management
  • Update prospect & client information in CRM system ensuring data accuracy
  • Manage CRM data & documents including meeting notes, status, etc.
• Prospect Quoting
  • Prepare quotes for potential clients based on their requirements
  • Perform quality checks on quotes to ensure accuracy
  • Maintain & update quoting procedures
• Customer Onboarding
  • Set up new client accounts & prepare contracts
  • Track needed documentation from other business areas such as billing & insurance
  • Ensure smooth transition & positive experience for new customers
• Administrative Support
  • Provide general administrative support to the Business Development Team
  • Handle communications & correspondence related to Business Development
  • Identify improvements to processes & administrative procedures
  • Assist in implementation of new tools & technologies to enhance efficiency
• Perform all other duties as assigned

What You'll Bring

• Bachelor's degree preferred
• Strong communication skills
• Detail Oriented
• Ability to demonstrate ownership & responsibility
• Ability to effectively interact at all levels of the organization as well as with external customers
• Thrive working individually in a fast-paced environment in addition to working within a team
• Strong computer skills including Microsoft Office Suite, Canva, & CRM/Salesforce experience preferred

What Motorlease Offers

• Salary: $45,000-$48,000
• Benefits: Health Benefits, Paid Time Off, Retirement plans, Performance bonus & more
• On-site, full time

Motorlease is an equal opportunity and affirmative action employer. 

All qualified applicants will receive consideration without regard to their race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic.

Motorlease participates in E-Verify

E-Verify Right to Work Poster (justice.gov)

See Job Description