Administrative Assistant (FA Photo Coordinator) - HotFoot Recruiters

HotFoot Recruiters is excited to partner with a leading financial services company to fill the position of Administrative Assistant (FA Photo Coordinator). In this role, you will manage the firm’s Financial Advisor Photo Program and provide essential administrative support to ensure efficient daily operations and high-quality service delivery.

Title: Administrative Assistant (FA Photo Coordinator)
Type: Part-Time; Contract (10/21/2024 - 03/31/2025)
Location: Des Peres, MO 63131; Remote
Pay Rate: Up to $32.79 per hour

• Manage the collection, review, approval, and distribution of profile photos for Financial Advisors, ensuring all submissions meet the firm's brand and technical standards.
• Provide general administrative support, including scheduling, organizing meetings and appointments, and handling various forms of correspondence.
• Perform quality assurance checks on photo submissions and coordinate issue resolution by working with internal teams and vendors.
• Maintain organized records and contact lists, develop filing systems, and produce/distribute memos, letters, and reports.
• Arrange travel accommodations and submit/reconcile expense reports.
• Act as a central point of contact, facilitating communication and providing support to team members and visitors.
• Assist with process improvements, such as developing presentations and administrative procedures to support workflow efficiency.

• High school diploma or GED required.
• 3-5 years of customer service experience, with strong decision-making skills aligned with program requirements.
• Exceptional verbal and written communication skills.
• Strong attention to detail, organizational skills, and ability to manage a large volume of information efficiently.
• Ability to work independently, adapt to changing priorities, and meet tight deadlines.
• Experience with digital asset management is preferred.
• Familiarity with Advertising, Marketing, Communications, or Creative industries is a plus.
• A basic understanding of quality photography principles is desirable.

This company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information, or any characteristic protected by law.