Administrative Assistant, Executive Office: Part-time - Calvary Albuquerque Inc

PURPOSE: To assist Executive Pastor with select daily/weekly tasks and long-term projects. Additionally, they will provide general executive office support with a variety of administrative activities and related tasks including driving/hosting special guests as needed, and leading or assisting with aspects of special services and events (green rooms, book signings, merchandise sales, etc.) – these functions will require a flex schedule the weeks they’re needed, including working some weekends.

ESSENTIAL DUTIES AND RESPONSIBILITIES in assisting Executive Office/Executive Pastor include the following, but not limited to:

• Answer phones and appropriately triage calls for Executive Pastor, forwarding appropriate messages and voicemail messages via email as needed.

• Approve time sheets of staff overseen by Executive Pastor.

• Monitor Executive Pastor’s email accounts; following up and responding with Executive Pastor as directed.

• Create daily IPMT Notes (Important Notes) pages for Executive Pastor.

• Create weekly WIRs (Weekly intel Report) for Executive Pastor.

• Submit eSPACE requests for Executive Pastor.

• Submit and follow up on requisitions for Executive Pastor.

• Maintain cleanliness and functionality of Executive Offices and kitchenette.

• Set-up for meetings for Executive Pastor, as requested (seldomly needed).

• Attend meetings with or on behalf of Executive Pastor, as requested, and takes notes/minutes, as requested (seldomly needed).

• Assist with preparation, set-up, and working of special events that involve the Executive Office and sometimes driving/hosting special guests as needed and when appropriate, sometimes requiring weekend and/or off-hours.

• Create and maintain organizational charts for the Executive Pastors (very seldomly needed).

• Complete or assist in planning official church travel for Executive Pastor (very seldomly needed).

• Complete Quick Sheets for Executive Pastor’s travel (very seldomly needed)

• ADDITIONAL TASKS & EXPECTATIONS:

• Open Executive Office mail and appropriately distribute or discard.

• Ability to maintain and respect strict Executive Office confidentiality.

• Maintain and develop tracking and filing systems as needed (both electronic and physical) (seldomly needed).

• Create, update and/or maintain databases in Outlook, Excel, etc.?

CHARACTERISTICS, SKILLS, & KNOWLEDGE REQUIRED:

• A Christ-centered heart to serve founded on a solid foundation of spiritual maturity and ministry experience

• The heart, work-ethic, faith, and duty of a servant of Christ as Jesus Himself described in Luke 17:7-10

• Must be a member of the Body of Christ at Calvary Church Osuna/West Side/Santa Fe Campus; Calvary Church must be your home church

• Bachelor’s degree or at least 4 years of equivalent experience

• Strong organizational skills

• Ability to problem solve

• Christ-like diplomacy in running interference for Executive Pastor, especially since circumstances preclude them for addressing people or items as soon as requested of them

• Effective interpersonal skills and a team-player attitude

• Strong written and verbal communication skills

• Demonstrates ability to cooperate with and submit to authority

• Demonstrates ability to work independently on assigned tasks

COMMENTS
The above statements are intended to describe the general nature of this job and the level of work performed by employees in this position.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties required by their supervisor.

This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.