Administrative Assistant, Executive I - JANUS Research Group

Candidates must have an active Secret clearance and verify, before applying, that you meet the minimum requirements of the position.

Job Title: Administrative Assistant, Executive I
Location: APG
Security Clearance: Secret
Education Requirement: High School Diploma
Experience Required: Minimum of 5 years of administrative support experience

Job Summary:

We are looking for a detail-oriented and proactive Administrative Assistant, Executive I, to join our team. The ideal candidate will have extensive experience in providing administrative support, managing calendars, scheduling meetings, and coordinating travel. This position is critical to the successful operation of our systems engineering and architecture development processes.

Key Responsibilities:

• Calendar Management: Efficiently manage and coordinate complex calendars, scheduling meetings and events for team members.
• Travel Coordination: Handle coordination and documentation related to travel, meetings, and conferences.
• DTS Authorizations: Prepare and submit Defense Travel System (DTS) authorizations.
• Administrative Support: Provide essential administrative support for systems engineering and architecture development processes, including:
  • Preparation and review of documentation.
  • Compliance monitoring and progress evaluation.
  • Schedule compliance and technical assessments.
• Reporting: Develop various reports, including monthly progress/status reports, and produce invoices to the Government categorized by ACRN, Functional Area, System Name, etc.
• Invoice Management: Monitor and track obligations and expenditures for assigned contract tasks, schedules, and ceilings, resolving billing and invoice discrepancies as needed.
• Technical Report Preparation: Demonstrate the ability to type and format highly specialized technical reports rapidly and accurately.
• Equipment Operation: Operate computer terminals and work processing center equipment efficiently.
• General Administrative Services: Perform a wide variety of administrative services as required.

Qualifications:

• High School Diploma required; additional education or certifications are preferred.
• A minimum of 5 years of administrative support experience, particularly in a technical or engineering environment.
• Strong proficiency in Microsoft Office Suite and familiarity with office equipment and work processing center operations.
• Excellent written and verbal communication skills.
• Proven ability to prioritize tasks effectively and work independently.
• Strong attention to detail, with the ability to manage non-technical and technical office administrative tasks.

JANUS strives to provide opportunities for career growth through training and development. We also offer an attractive comprehensive benefit package to include health and welfare plans and financial products. As part of a total rewards program, employees can benefit from our referral bonus program, and other various employee awards. JANUS Research Group takes pride in our benefit package and rewards program which has earned us the certification of a Great Place to Work™

JANUS Research Group provides reasonable accommodation so that qualified applicants with a disability may participate in the selection process. Please advise us of any accommodations you request to express interest in a position by e-mailing: Alisha Pollard, Director of Human Resources at alisha.pollard@janusresearch.com or calling (706) 364-9100. Please state your request for assistance in your message. Only reasonable accommodation requests related to applying for a specific position within JANUS Research Group will be reviewed at the e-mail address and phone number supplied. Thank you for considering a career with JANUS Research Group.

JANUS Research Group participates in the Electronic Employment Verification Program. Please click the E-Verify link below for more information.

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JANUS Research Group is an equal opportunity/ affirmative action employer. It is company policy to provide equal opportunity in all areas of employment practice without regard to race, color, religion, sex, sexual orientation, national origin, age, marital status, veteran status, citizenship, or disability.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment qualified individuals without regard to race, color, religion, sex, national origin, protected veteran status or disability.