Administrative Assistant-Executive Assistant, Journeyman (Level III) - Chenega Corporation

Overview

Administrative Assistant-Executive Assistant, Journeyman (Level III)

Warren, MI

Chenega Analytic Business Solutions (CABS) provides federal agencies and commercial customers with trusted insights into Records and Information Management, Administrative Solutions, Information Technology, Engineering, and Training. Formed in 2017 to serve federal and commercial customers, CABS is 8(a) certified and has grown quickly into a leader in the federal IT and Training environment.

Are you ready to enhance your skills and build your career in a rapidly evolving business climate? Are you looking for a career where professional development is embedded in your employer’s core culture? If so, Chenega Military, Intelligence & Operations Support (MIOS) could be the place for you! Join our team of professionals who support large-scale government operations by leveraging cutting-edge technology and take your career to the next level! 

The Administrative Assistant – Executive Assistant, Journeyman (Level III) shall perform a wide variety of administrative support duties to facilitate and support the NGCV CFT Headquarters Staff.

Responsibilities

• Manage scheduling, coordinate and deconflict scheduling, and extensive calendar management in support of the Director.
• Management of content and flow of information to recipients.
• Manage, coordinate, and arrange travel and travel-related activities, including hotel booking, transportation, and other miscellaneous travel requirements for the Headquarters Staff.
• Perform administrative and office support to the headquarters as required.
• Manage SIPR VTC.
• Maintain professionalism and strict confidentiality with all materials and exercise discretion when interfacing with the business
• Maintain the NGCV CFT Director's calendar to include business-related social obligations reminding the NGCV CFT Director of appointments.
• Set up, reschedule, or refuse appointments and accept or decline invitations to meetings/social functions.
• Synch weekly with the appropriate directorate on the Director’s travel arrangements and attendance at events.
• Take notes at meetings deemed necessary and publish a summary of discussions and actions. 
• Make all necessary travel arrangements via DTS for the Director, and Deputy Director, including country clearances, passport and Visa application when required, and agenda times.
• Submit travel vouchers via DTS for the Director and Deputy Director.
• Assemble trip books, consisting of agenda items, itineraries, and information papers dealing with personnel, logistics, and mission accomplishment prepared by staff.
• Work in alignment with the Executive Officer to ensure the Director’s requirements are met.
• Set up VTCs, including audio/visual, hardware, and software troubleshooting in support of the Director and Deputy Director.
• Draft letters of acknowledgment, recommendation, notification, One Notes, etc., based on a knowledge of NGCV CFT Directors views and wishes.
• Performs a variety of secretarial/clerical/administrative duties to support the work of the office.
• Complete annual company and customer-required training, as required.
• Complete timesheets daily in an online system according to company policies and procedures.
• Other duties as assigned.

Qualifications

• High school diploma or GED equivalent
• 6+ years of administrative support experience.
• Proficient in Microsoft Suite Systems, particularly Outlook, Teams, and Word.
• Experience in VTCs, including Crestron and CISCO products.
• 6+ months experience working for the Department of Defense.
• Must be a U.S. citizen.
• Interim Secret clearance is required to start with the ability to obtain a Secret clearance.

Knowledge, Skills, and Abilities:

• Ability to rely on professional experience and judgment to plan and accomplish goals.
• Working knowledge of a variety of computer software applications in word processing, spreadsheets, databases, and presentation software (Microsoft Office suite and Outlook).
• Ability to multi-task in a high-stress, performance-based environment.
• Ability to establish priorities and meet established deadlines.
• Ability to set up and troubleshoot VTCs (Crestron, CISCO).
• Ability to coordinate and integrate the work activities of several different projects at any one time.
• Must have a solid working knowledge of the Defense Travel System.
• Must possess strong clerical/secretarial skills, including the ability to communicate with others effectively both orally and in writing.
• Travel up to 10% as required.

How you’ll grow 

At Chenega MIOS, our professional development plan focuses on helping our team members at every level of their careers to identify and use their strengths to do their best work every day. From entry-level employees to senior leaders, we believe there’s always room to learn. 

We offer opportunities to help sharpen skills in addition to hands-on experience in the global, fast-changing business world. From on-the-job learning experiences to formal development programs, our professionals have a variety of opportunities to continue to grow throughout their careers. 

Benefits 

At Chenega MIOS, we know that great people make a great organization. We value our team members and offer them a broad range of benefits. 

Learn more about what working at Chenega MIOS can mean for you. 

Chenega MIOS’s culture 

Our positive and supportive culture encourages our team members to do their best work every day. We celebrate individuals by recognizing their uniqueness and offering them the flexibility to make daily choices that can help them be healthy, centered, confident, and aware. We offer well-being programs and continuously look for new ways to maintain a culture where we excel and lead healthy, happy lives. 

Corporate citizenship 

Chenega MIOS is led by a purpose to make an impact that matters. This purpose defines who we are and extends to relationships with our clients, our team members, and our communities. We believe that business has the power to inspire and transform. We focus on education, giving, skill-based volunteerism, and leadership to help drive positive social impact in our communities. 

Learn more about Chenega’s impact on the world. 

Chenega MIOS News- https://chenegamios.com/news/ 

Tips from your Talent Acquisition Team 

We want job seekers exploring opportunities at Chenega MIOS to feel prepared and confident. To help you with your research, we suggest you review the following links: 

Chenega MIOS web site - www.chenegamios.com 

Glassdoor - https://www.glassdoor.com/Overview/Working-at-Chenega-MIOS-EI_IE369514.11,23.htm 

LinkedIn - https://www.linkedin.com/company/1472684/ 

Facebook - https://www.facebook.com/chenegamios/

#Chenega Analytic Business Solutions, LLC