Administrative Assistant (Environmental Health & Safety Department) - Heritage-Crystal Clean, LLC

Crystal Clean (CC) is one of the nation’s leading privately held companies in the environmental waste services industry. We are seeking highly motivated individuals with a strong work ethic to join our rapidly growing company. Crystal Clean offers competitive compensation, excellent benefits, and opportunities for advancement.

Purpose: The EHS Coordinator will be part of our dynamic team of EHS professionals whose objective is to deliver solutions and provide support to our HCC team. The successful candidate will support the Waste Approvals team by printing, organizing, and completing data entry of various forms. This person will also support business growth by providing additional support to our Sales teams enabling drum movement flexibility as the company adds and changes TSDF approvals for waste streams. This person will support business growth by assisting with retrieving and compiling analytical results from the various labs to support the Waste Review team. This person may also support the Department by compiling data and retrieving shipping papers for various transporter reports and customer requirements and assisting in data entry into our EMS for incident investigation/tracking.

Essential Duties:

• Sort, organize, distribute, and print various requests from the waste approvals inbox for appropriate action
• Complete accurate CCMS data entry of various customer forms for waste approvals activities
• Provide customer support to our field-based sales team and customer requests as received
• Assist as needed with submittal and filing of various forms
• Shipping paper retrieval as needed
• Assist EHS staff as needed with support in various functions such as permitting, reporting, and data entry

Other Duties

• Other duties as assigned by management

Position Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The following requirements are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Core Competencies

• A strong attention to detail
• A track record of a strong work ethic and reliability
• Strong customer service skills and respect for HCC branch sales
• Exceptional organizational and follow up skills
• Ability to maintain a professional demeanor at all times, especially when under pressure
• Ability to work in a fast paced environment by:
  • Multitasking
  • Staying focused on the work at hand
  • Completing high volumes of transactions accurately

Work Experience

• 1-2 years work experience preferred

Education, Certificates, Licenses, or Designations

• High School Degree minimum

Specific Skills

• Intermediate knowledge of Microsoft Office applications
• CCMS experience a plus
• Ability to process high volumes of documents both digitally and as hard copies

Work Environment: While performing essential duties of this position an individual regularly works indoors, and may be required to sit for long periods. Individual will be required to regularly talk, hear, see and often reach with hands, stand, walk, use a computer keyboard, mouse, telephone, and other office equipment. Noise level of the environment is generally quiet. This position may require occasional travel by car or air to other HCC locations or vendors. Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties.

Crystal Clean LLC is an Equal Opportunity Employer. Crystal Clean expressly values diversity, equity, and inclusion, and encourages the applications of individuals from diverse backgrounds, so that Crystal Clean reflects the communities and customers that we serve.