Administrative Assistant - Ultimate Staffing

We are seeking a reliable and organized Administrative Assistant to join our client's team in a small, casual office setting. This is a temp-to-hire position with a competitive hourly rate of $20/hour and excellent benefits upon hire. The ideal candidate will be self-motivated, detail-oriented, and capable of working independently and have prior experience in the construction industry

SCHEDULE: Monday - Friday, 7:00 AM - 3:30 PM or 8:00 AM - 4:30 PM

SALARY: $55,000 - $60,000/annually (Direct Hire )

LOCATION: Dracut, MA (on-site)

WORK ENVIRONMENT: Casual, small office

WHAT YOU'LL DO:

• Perform general administrative tasks, including answering phones and managing emails.
• File permits accurately and in a timely manner.
• Provide excellent customer service to clients, vendors, and team members.
• Maintain organized records and files, both electronically and physically.
• Process light AR/AP invoices, expense reports and client payments.
• Reconcile invoices and resolve discrepancies.
• Coordinate schedules, appointments, and meetings as needed.
• Handle data entry and maintain databases with up-to-date information.
• Assist with miscellaneous office tasks to support day-to-day operations.

WHAT YOU'LL NEED:

• Strong organizational skills with attention to detail.
• Ability to work independently with minimal supervision.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Must have QuickBooks experience.
• Previous administrative experience, preferably in a construction or related industry.
• Strong customer service skills and a professional demeanor.
• Familiarity with filing permits is a plus.

BENEFITS UPON HIRE:

• Full medical and dental insurance.
• Paid holidays and vacation time.
• Education reimbursement program.

If you thrive in a casual yet fast-paced environment and have a knack for organization and multitasking, we'd love to hear from you!

Interested candidates should contact Jim Sudak at or call/text his desk at (603) 803-3935.

Desired Skills and Experience

We are seeking a reliable and organized Administrative Assistant to join our client's team in a small, casual office setting. This is a temp-to-hire position with a competitive hourly rate of $20/hour and excellent benefits upon hire. The ideal candidate will be self-motivated, detail-oriented, and capable of working independently and have prior experience in the construction industry.

SCHEDULE: Monday - Friday, 7:00 AM - 3:30 PM or 8:00 AM - 4:30 PM

SALARY: $55,000 - $60,000/annually (Direct Hire )

LOCATION: Dracut, MA (on-site)

WORK ENVIRONMENT: Casual, small office

WHAT YOU'LL DO:

• Perform general administrative tasks, including answering phones and managing emails.
• File permits accurately and in a timely manner.
• Provide excellent customer service to clients, vendors, and team members.
• Maintain organized records and files, both electronically and physically.
• Process light AR/AP invoices, expense reports and client payments.
• Reconcile invoices and resolve discrepancies.
• Coordinate schedules, appointments, and meetings as needed.
• Handle data entry and maintain databases with up-to-date information.
• Assist with miscellaneous office tasks to support day-to-day operations.

WHAT YOU'LL NEED:

• Strong organizational skills with attention to detail.
• Ability to work independently with minimal supervision.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Must have QuickBooks experience.
• Previous administrative experience, preferably in a construction or related industry.
• Strong customer service skills and a professional demeanor.
• Familiarity with filing permits is a plus.

BENEFITS UPON HIRE:

• Full medical and dental insurance.
• Paid holidays and vacation time.
• Education reimbursement program.

If you thrive in a casual yet fast-paced environment and have a knack for organization and multitasking, we'd love to hear from you!

Interested candidates should contact Jim Sudak at jsudak@ultimatestaffing.com or call/text his desk at (603) 803-3935.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated

Los Angeles county

, to the extent our customers

require

a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.