Administrative Assistant - The Salvation Army Eastern Territory

The Salvation Army’s Boston Kroc Center is hiring a Administrative Assistant and offers excellent benefit package to eligible employees including:

• Generous paid time off every year that includes holidays, up to 3 personal days, vacation time and sick time.
• Employer funded Pension Plan (company contributions begin after 1 year of employment)
• Comprehensive health care coverage with low-cost employee premiums, co-pays and deductibles
• Eligibility for supplemental insurance plans including Short Term Disability, AFLAC, and Voluntary Term Life      

•  Flexible Spending Account
• Eligibility for the Federal Government’s Public Student Loan Forgiveness Program
• Most importantly – a job with a good purpose!

Location: 650 Dudley Street, Dorchester, Ma 02125

Pay Range: 

The main functions of the Administrative Assistant are to support the Kroc Administrators in all areas; including but not limited to maintaining and coordinating calendars, receive and process phone calls and other communications (i.e. emails), coordinating and managing projects as assigned, handling ordering of all supplies, managing petty cash and deposits, and filing and organizing records. Must be present at all required meetings as determined by the Administrator.

1. Answer phones, take messages and transfer as needed
2. Respond to phone messages and emails in a timely manner.
3. Attend meetings and take minutes as directed by the Kroc Administrator.
4. Meet and greet guests and visitors who are in the building to meet with the Kroc Administrator.
5. Create and modify documents using Microsoft Office applications – Word, PowerPoint Excel, and Publisher.
6. Perform clerical duties to include but not limited to: photocopying, faxing, mailing, filing, typing and taking minutes as requested.
7. Support Business Department in regards to copier maintenance and service calls.
8. Maintain and coordinate administrators’ UPS/Fed Ex/Airborne packages.
9. Setup and coordinate meetings and conferences.
10. Prepare agenda for Kroc Executive Council, organize backup documentation submitted, take minutes and distribute to Council Members.
11. Maintain Kroc uniform stock, and place orders as needed.
12. Gather statistics from all departments within Kroc, record them in computerized statistical program and submit to DHQ on time each month.
13. Provide regular reporting verbally and in presentation format on all of the above activities.

1. Setup accommodation and entertainment arrangements for visitors, and Kroc Administrators; as needed.
2. Organize and maintain Kroc mailroom supplies.
3. Handle ordering of all supplies for the Boston Kroc Center, including obtaining ordering information from managers and approvals from the Administrators, placing orders and ensuring delivery of products and distribution to departments.
4. Help provide overall Kroc office oversight.
5. Help organize Kroc Advisory Council materials and correspondences.
6. Provide administrative support to Chief Operations Executive, as directed by Kroc Administrators.
7. Assist with incident reporting to Chesterfield and organization of incident reports.
8. Assist Administrator with the Volunteer process, including screening, tracking and scheduling.
9. Evening hours will be required on occasion.
10. Represent The Salvation Army’s spiritual and social mission
11. Perform other related duties as assigned

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability. The Salvation Army is committed to providing reasonable accommodation for qualified job applicants, job candidates, and employees with disabilities to ensure they enjoy equal access to all employment opportunities and benefits of employment as required by the Americans with Disabilities Act. EEO is the Law.

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

• Have ability to work in an office with professional staff consisting of individuals with varying experience, competency and cultural backgrounds.
• Must be organized and able to coordinate complex schedules, events, and communications.
• Must have high integrity, a high l level of maturity, and able to see tasks through to completion.
• Have excellent computer skills and competency with Microsoft Office Applications and/or appropriate desktop applications.
• Must be adept at problem-solving.
• Must be able to handle confidential and sensitive information.
• Must have the ability to work and relate well with people.
• Must be able to read, write and communicate in English.