Administrative Assistant - Denver - Roy Jorgensen Associates, Inc.

Administrative Assistant

Roy Jorgensen Associates, Inc. (Jorgensen) is a world leader in maintenance management. For over 60 years Jorgensen has provided a diverse range of facility and highway infrastructure, consulting, maintenance and management services. Our professionals are in the forefront as project managers, maintenance engineers, trainers, assets managers and solution providers. Our firm is focused on the operations and maintenance of transportation and public works infrastructure assets. Our system approach to maintenance management is unparalleled in our industry. We know how to identify and implement innovative solutions for our client's toughest challenges.

Position summary: Roy Jorgensen Associates, Inc. is currently seeking full-time Project Coordinator to support project operations through recording and verification of work activity in Denver, CO. The Administrative Assistant is expected to be the lead administrator in the office, is directly responsible for the administration of our in house maintenance management systems, and execute clerical duties. The service request and work order system is the central hub of our field operations and it is critical that the system be managed properly daily. This position entails handling project coordination and administrative tasks to support operations, this position requires performing a variety of tasks related to highway/roadway snow and ice maintenance, as well as adherence to all applicable federal, state, and local regulations, as well as Jorgensen Company policies and procedures. Schedule flexibility is a must, as there may be work to be done outside of regular business hours occasionally.

Responsibilities include: Administer and maintain in-house database system, interacting with visitors, data entry, scheduling work orders, creating production and scheduling reports for field operations, preparing client reports, maintaining daily work reports, keeping all data current and accurate as well as other advanced roles including Third-Party Claims processing. This position works closely with Management, Superintendent, Corporate, the Client, and work crews. Candidate must be detail oriented, have strong problem solving skills, possess excellent customer contact and computer skills (Word, Excel, general) with a preference for administrator support, Contract management & CDOT experience.

Salary: $23-$28 per hour depending on experience.

Schedule: Full time, Mon-Fri with second and third shift work as needed. This position will report to our project office daily which is off of Havana Street in Denver, CO. 

Responsibilities:

• Administer and maintain in-house database management system
• Create/review/schedule/edit work orders and daily work reports
• Document, review, prepare, create, and process advanced documents such as third-party claim records.
• Review technical and non-technical documents for general formatting, grammar, etc.
• Organize, maintain, and coordinate staff licenses and certifications.
• Create and modify documents using Microsoft Office products.
• Perform general clerical duties: photocopying, faxing, mailing, filing.
• Maintain hard copy and electronic filing system.
• Meet and greet clients and visitors.
• Sign for and distribute UPS/FedEx packages.
• Coordinate and maintain records for the staff and office space, phones, parking, company credit cards, phones, office keys, etc.
• Storing office supplies and other project office inventory items.
• Replace items to their original location at the end of each day.
• Coordinated and communicate with vendors to maintain proper office working conditions.
• Participate in weekly administrative meetings and required training.
• Be a dependable, reliable and highly organized member of the team with business maturity, discretion, enthusiasm, and positive attitude.
• Show initiative; seek out work and get the job done without being told.
• Communicate clearly with supervisors and other team members.
• Assist other workers as needed.

Education and Experience Requirements:

• High School Diploma
• Excellent general computer skills to include MS Word, Excel, General
• Excellent organization and independent work skills
• Attention to detail
• Problem solver
• Strong oral and written communication skills
• Customer service orientation
• Ability to perform basic math skills including calculations using fractions, percents, and/or ratios

Preferred:

• CDOT (Colorado Department of Transportation) experience
• Contract Management Experience
• Field Staff Coordination
• General Method of Handling Traffic (MHT) knowledge

Total Compensation Package to include: FREE PPE! Competitive base pay, annual profitability based bonus, eligible for referral bonus, recognition incentives and extensive training opportunities. Comprehensive Benefit Plan options for full time employees to include: Health, Vision, & Dental insurance, 401(k) Retirement Plan, Vacation, Sick, 12 paid Holidays, Life Insurance, Long Term Disability coverage, Flexible Spending Accounts, Pet Insurance Discount, Health Savings Accounts, Critical Illness coverage, Employee Assistance Plans and more!

Company will conduct Background check, MVR and Controlled Substance testing prior to hire.

Roy Jorgensen Associates, Inc. is an Equal Opportunity Employer and is committed to diversity in our workforce. EOE/M/F/D/V