Administrative Assistant - Pacific Office Automation

Pacific Office Automation is the largest independently-owned document imaging and technology dealers in the nation. Since 1976, we have grown to over thirty branches located in ten western states: OR, WA, CA, AZ, NM, NV, UT, ID, CO, & TX. With over 40 years of success in office equipment and technology sales/service, our growth and reputation have afforded us great relationships with top manufacturers such as Canon, Sharp, Konica Minolta, HP, Ricoh, Lexmark, and many more.

At Pacific Office Automation, it is our culture that sets us apart from other opportunities. Not only will you find an amazing technology company full of growth opportunities and great benefits, you will also be surrounded by passionate co-workers with one common goal: success. One of our company goals is to be a long-term employer. To ensure your success, we provide any training and certifications that may be required. We are a team that believes that all voices can and should be heard, regardless of seniority or tenure.

If you are looking for a position that allows you to utilize your multi-tasking skills, will not be the same from one day to the next, allows you to be a resource for teammates and customers, as well as the need for an excellent work ethic, then this position could be for you.

Our fast-paced and growing Centennial branch is seeking an administrative assistant. Our ideal candidate will be detail-oriented, experienced in problem-solving, customer relations focused, and can meet urgent deadlines while maintaining accuracy.

Essential Job Duties

• Acutely detail-oriented data entry across multiple databases
• Heavy and frequent internal customer service
• Maintain spreadsheets for current cost analysis reviews
• Assist the Sales rep and major manager in any/all duties
• File, copy, and scan documents
• Scheduling equipment and software deliveries, moves, and pickups
• Escalating service call related issues on behalf of customers
• Auditing and creating invoices

Qualifications

• Must be Microsoft Excel proficient and be able to do the following tasks: copy, paste, find, filter, custom sort by multiple columns, and work with multiple sheets within one workbook
• Microsoft Word proficient
• Ability to type 50-60 words-per-minute
• Ability to follow directions and take notes
• 2 years of office experience preferably in an administrative or customer service role
• Must be capable of working independently and as part of the team

Preferred skills, but not required

• Microsoft Excel skills: Indexing values, creating pivot tables, conditional formatting

Benefits

• Advancement and growth into leadership roles
• Team-player environment
• Medical/Dental/Vision/Life insurance plans
• Matched 401k
• PTO, Vacation, Sick Leave
• FSA/HSA programs
• Pay: $18-22/hr. DOE

Our Commitment to Diversity and Inclusion

Pacific Office Automation is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, gender, sexual orientation, gender expression or identity, age, religion, veteran status, or any other characteristic protected by law. We celebrate our employees’ differences because we know that diversity makes us stronger.

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