Administrative Assistant- Deerfield - Marcum Search

Marcum LLP offers a great career with exceptional benefits.

There’s a lot to think about when it comes to launching your career. At Marcum, we offer you a world of opportunity, a highly competitive salary, exceptional benefits, flexible work options, and industry-leading technology, all within an environment that values your contributions and supports your professional growth.

At Marcum, eligible associates receive a benefits package that includes health, dental, and vision insurance, short and long-term disability insurance, life insurance, flexible spending accounts, and transit benefits, as well as paid time off, a 401(k) plan with an employer contribution, and a profit sharing plan.

Marcum LLP is seeking an experienced Administrative Assistant to join our growing Chicago or Deerfield office. This person will be responsible for providing full administrative support to our practice professionals. This role has the potential to grow based on the candidate’s abilities, strengths, and desire.

Responsibilities

• Assist Partners and practice professionals with their business and administrative needs, including, but not limited to tax document filing, scanning and copying
• Compose, proofread, and review routine correspondence including engagement letters, IRS correspondence and other documents as requested. Responsible for accurate and timely completion of final deliverable
• Assist with the management of GoFileRoom, including workflow management related to engagement letters, extensions, returns and other tasks.
• Assemble electronic and paper tax returns according to standardized processes
• Assist with the client invoicing process, including drafting, finalizing, and delivering invoices
• Assist with the management of the time and billing database, including updating client addresses and information
• Arrange for courier and overnight services
• Assist with answering phones for receptionist (on “as-needed” basis)
• Provide back-up support for bank deposits
• Provide back up support for general office tasks including greeting visitors, setting up food deliveries, and maintaining cleanliness of shared office spaces

Qualifications

• 3 years of administrative assistant experience in a professional services firm; experience supporting a CPA preferred
• Strong knowledge of Microsoft Office package including track changes in Word
• Keen attention to detail
• Ability to differentiate processes and needs
• Experience with GoFileRoom and Prosystem Axcess a plus
• Strong verbal and written communication skills
• Positive and professional attitude a must
• Desire and ability to work in a very fast-paced, demanding environment with frequent deadlines
• Successful experience multitasking and pivoting between tasks
• Ability to work extended hours as required
• Must be able to work in the office
• High School Diploma required, college diploma preferred

For more information about the position, please send an email to ashley.torres@marcumllp.com with Administrative Assistant in the Subject Line, or use the link to apply directly to the role

Marcum LLP is an Equal Opportunity Employer
Marcum LLP does not discriminate on the basis of race, ancestry, national origin, color, religion, sex, gender identity, age, marital status, sexual orientation, disability, veteran status, or any other protected classification under the law.