Administrative Assistant - Darien Public Schools

Our organization is looking for an Administrative Assistant to assist management and visitors with various office tasks.

As an Administrative Assistant, your duties include

• answer phone calls


• arrange meetings


• supervise staff


• perform a variety of general clerical and administrative tasks.

We are searching for a person who is skilled in administration support and willing to work with a diverse team. If you are a precise match for this position then please do apply.

Responsibilities 

• Manage the work process and allocate assignments to other regulatory employees.


• Provide assistance to train staff individuals and new employees.


• Implement and screen programs as coordinated by the administration and see the projects through to fulfillment.


• Respond to inquiries for all kinds of information related to the organization.


• Provide assistance with other administrative and clerical duties which include scanning, mailing, and copying to management.


• Maintain computer systems, fax, and photocopy machines.


• Maintain office supplies, check inventory and request office items whenever required.


• Coordinate and schedule appointments, meetings and travel arrangements for Managers.


• Respond to emails and answer phone calls as and when required.


• Maintain office policies and procedures.


• Supervise, organize and maintain files and databases in a confidential manner.


• Coordinate the maintenance and repair of office equipment.

Requirements

• Bachelor’s degree in Business Administration or similar field.


• Proven 2-year experience of working as an Admin Assistant, Staff Assistant or similar role.


• Strong knowledge of office management procedures and systems.


• Expertise in efficient operation standard office equipment.


• Proficient with MS Office for example Excel, PowerPoint, and Word.


• Working knowledge of general bookkeeping and accounting skills.


• Ability to analyze and operate workplace practices to enhance productivity.


• Strong verbal and nonverbal communication skills.


• Good problem solver.


• Excellent time management skills.


• Strong organizational skills.


• Ability to multi-task and prioritize day to day tasks.


• Ability to work individually or in a team.


• Attention to detail.