Administrative Assistant - Skybox Datacenters

Job Description

Skybox Datacenters is a rapidly growing data center developer, owner and operator based in Dallas, TX with ongoing projects across North America. Skybox is seeking a new team member to support current and future developments globally. This role presents the unique opportunity to join a dynamic team of development professionals and work with leading construction, architectural and technology partners in the industry.

Job Responsibilities

Administrative Responsibilities:

Directly provide administrative support for SVP Construction, SVP Operations, and HR Manager with the following responsibilities:

• Manage calendars and coordinate meetings.
• Oversee travel arrangements for SVP Construction, SVP Operations, and HR Manager and their teams as directed by leadership, including booking and logistics.
• Provide weekly schedule summaries for in-person meetings and travel, including reservation details.
• Assist with managing dedicated team members’ corporate expenses monthly.
• Backup and archive weekly meeting decks, E&I files, and other critical documentation.
• Perform monthly file audits to ensure compliance with file organization structure.
• Perform errands as needed, including shipping, mailing, and office supply management.
• Assist with one-off projects such as technical presentations and vendor management.

Corporate Office and Organizational Responsibilities:

• Manage office operations to ensure spaces are organized, supplies are stocked, and the environment is well-maintained.
• Lead organizational projects, including:
• Storage reorganization.
• Incoming mail organization and distribution.
• Digital file management and backups.
• Maintain updates to dedicated teams’ respective wiki pages.
• Coordinate daily lunch orders for the Dallas office team.

Meeting and Event Coordination Responsibilities:

• Schedule and set up in-person meetings for SVP Construction, SVP Operations, and HR Manager, ensuring logistics and materials are prepared.
• Support event planning and coordination in collaboration with the Marketing team.
• Assist with conference preparation, ensuring all materials and arrangements are ready.

Team and Community Engagement Responsibilities:

• Assist HR manager with team-building events, birthdays, and other morale-boosting activities as needed.
• Coordinate and filter requests related to corporate and community support initiatives.
• Support HR-related tasks, including hiring coordination and recruiter management.
• Assist with new hire onboarding and employee exit processes, including documentation and orientation.
• Assist with communicating and executing policy updates as needed.
• Coordinate employee training and track certifications.

Miscellaneous Responsibilities:

• Assist with customer communications and reporting when necessary.

Minimum Qualifications

• Enjoy a fast-paced environment with a demonstrated ability to multi-task and manage a variety of priorities at once.
• Strong communication, confidentiality, attention to detail, and organizational skills.
• Proficient in Google suite and Microsoft suite, as well as other standard office software.
• Bachelor’s degree preferred but not required.
• Potential for monthly in-state travel.
• Based full-time in Dallas, TX (uptown area)