Administrative Assistant - Quanta Services Inc

Dashiell is a leading national provider of technical services to the electric utility, power generation, industrial, renewable and energy industries. These services include planning and systems studies, design and engineering, maintenance and testing, program management, construction, and turnkey EPC projects. Built on 50 years of experience handling large scale complex projects; Dashiell is unique in that we are a turnkey Engineering, Construction, and Testing company that specializes in medium and high voltage electrical infrastructure. More information about Dashiell can be found at www.dashiell.com.

Job Title: Administrative Assistant

Job Location: 1301 Solana Blvd Bldg 2 STE 2500, Westlake, TX 76262

Primary Function:
The Administrative Assistant will provide clerical support with minimal supervision as well as support service to the field service group.

Duties & Responsibilities

• Prepare transmittal package to be distributed to clients which includes: typing transmittal letters, managing drawing lists, following up with reminders.
• Scanning and filing checklists and drawings.
• Use of the document management system that records the receipt of and submission of Dashiell drawings, vendor drawings and subcontractor drawings
• Track all vendor drawings and monitor status updates
• Track comments received and initiate reminders from internal engineers and external clients
• Responsible for monthly departmental credit card logs/expense reports; distribute to teams, compile and check validity of information submitted, collect backup documents
• Coordinate the scheduling and set up of in-house training seminars and meetings, including lunch arrangements for large groups and holiday events
• Coordinate new hire on boarding tasks
• Ability to wear multiple hats when needed supporting other departments
• Make travel arrangements as required and update travel calendar
• Perform engineering support tasks and general office duties such as answering the phone, accepting packages, sorting/distributing mail and ordering supplies
• Ability to lift 10lbs on a regular basis and up to 25lbs when necessary
• Ability to stand for long periods of time
• Other duties as required.

Minimum Qualifications / Experience

High school diploma or equivalent is required. Associates or Bachelor’s degree in Business or equivalent field is preferred. Three or more years of administrative support experience is required; experience in the construction industry is preferred.

Skills:

• Demonstrated proficiency with Microsoft Office Suite (Outlook, Word, Excel)
• Demonstrated attention to detail to accurately complete tasks
• Ability to define problems, collect data, establish facts, and draw valid conclusions
• Proven communication skills, both oral and written, to convey thoughts, ideas, and facts to a diverse group of individuals including administrators, technicians, sales, and senior management
• Ability to prioritize and work in a fast-paced environment to meet all deadlines
• Ability to work effectively in a team-based environment
• Flexibility for occasional overtime
• Take personal responsibility for the quality and accuracy of his/her work

Physical Requirements:

• This position requires minimal physical effort.
• Must be able to endure prolonged periods sitting at a desk and working on a computer for a minimum of 8 hours a day
• While performing the duties of this job, the employee will primarily work indoors, with occasional outdoor exposure to year around weather conditions and noise.
• Must be able and willing to travel overnight for trainings and/or meetings as required (10%)
• Working extended hours, including weekends, may be required periodically.
• May occasionally lift up to 25 pounds at a time.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions as defined per Company policy.

Equal Employment Opportunity

Dashiell is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law.

Dashiell Corporation provides a competitive compensation and benefits package. The Company provides life insurance, accidental death & dismemberment insurance, long term disability insurance, and an employee assistance plan at no cost to the employee. Benefit offerings also include a choice of traditional PPO or one of two HDHPs, with corresponding FSA or HSA, dental, vision, supplemental life insurance, short-term disability insurance, critical illness insurance, group accident insurance, hospital indemnity insurance, a 401(k) with immediate vesting, and more!

Must be at least 18 years of age and legally authorized to work in the United States on a permanent basis without visa sponsorship. No third-party recruiters, please.