Administrative Assistant at Paragon Systems

The Administrative Assistant is responsible for supporting the HR department in all aspects of the department (recruitment, new-hire implementation, interviewing, billing, and payroll), as well as for overseeing and/or facilitating various special projects independently. The administrative assistant serves as the principal liaison between the community and the corporate office for HR related issues. 

ESSENTIAL DUTIES AND TASKS:

• Review time and attendance sheets, wage computation and other information to detect and reconcile payroll discrepancies;
• Compute wages and review time and attendance and enter data into the computer (SAFES database); 
• Review, code and forward billing documents to the Finance Department according to company guidelines. 
• Obtain, record and forward request entry into the HRIS data for each employee on contract, including information such as addresses, absences, FMLA requests, requests for terminations and notifies FPS and FSO of all terminations.
• Process new hires through HMS, finger printing new hires/incumbents for licensing purposes, maintaining an extensive local training matrix tracking nearly 25 items per individual.
• Maintain employee personnel and medical files.
• Compile employee data and enter employee data into RAMPS (Federal Protective Service database)
• Generate weekly manning reports for FPS;
• Various administrative duties such as filing, faxing documents, and typing correspondence.