Administrative Assistant - IFG - International Financial Group

1. General

-          Job Title: Administrative Assistant/Executive Assistant

-          Type: Contract

-          Level: Mid-Level

-          Location: Dallas, TX

-          Workplace: Hybrid (80% remote, as-needed on-site)

-          Duration: ASAP to June 30th, 2024, with strong potential for extension.

 

2. About the job

-          The administrative assistant/executive assistant will provide high-level administrative support and handle various tasks related to calendar management, expenses, travel arrangements, and basic bookkeeping. They will work closely with senior directors and executives, supporting their daily operations and ensuring efficient communication and coordination within a global enterprise sales organization.

 

3. Summary of the opportunity

-          Client Overview: Our client is a leading technology company known for its global presence and digital solutions.

-          Role Summary: The administrative assistant/executive assistant will play a crucial role in supporting senior leaders and executives in the enterprise sales organization. They will manage calendars, handle expenses, and make travel arrangements, ensuring smooth operations and effective communication within the team.

 

4. What are the key responsibilities?

-          Responsibilities and Duties:

-          Fully manage and maintain calendars for senior leaders, ensuring consistency and expectations.

-          Handle expense reports accurately and within deadlines.

-          Make travel arrangements as needed, coordinating both domestic and international trips.

-          Supervise general office duties such as ordering supplies and maintaining record management systems.

-          Review and approve invoices, reports, memos, letters, financial statements, and other documents.

-          Read and analyze incoming memos, submissions, and reports, distributing them accordingly.

-          Prepare agendas and make arrangements for committee, board, and other meetings.

 

5. What experience are we looking for to drive success?

-          MUST-Have Skills and Qualifications:

-          8-10 years of overall experience in the field.

-          High school diploma or GED required.

-          Extensive experience in calendar management.

-          Proficiency in Microsoft internal tools.

-          Previous experience in business administration, preferably supporting Microsoft executives.

-          Preferred Skills and Qualifications:

-          Proficient Excel skills, including v-lookups.

-          Strong event planning and coordination experience.

 

6. So calling all top performers

-          Exciting Opportunity: This role provides the unique opportunity to work closely with executive leadership, including senior VPs and executives. It involves working in the upper echelons of technology and collaborating across different time zones in a global enterprise. The role also offers the chance to be part of a renowned company like Microsoft, known for its abundant growth opportunities.

-          Competitive Compensation: Competitive hourly rate offered.

-          Application Process: To apply for this role, please submit your resume online, highlighting your relevant experience and qualifications. Please ensure that your application provides accurate information.

-          About this posting: This description has been designed to indicate the general nature and level of work performed by employees within this position. The actual duties, responsibilities, and qualifications may vary based on the assignment.

-          Equal Employment Opportunity: We are committed to diversity and inclusion, and we have a non-discrimination policy. We encourage candidates from diverse backgrounds to apply. We also provide accessibility and accommodation for applicants with disabilities.

 

In conclusion, don't miss out on this exciting opportunity to join our team and make a meaningful impact! Apply today! Please feel free to drop in your resume at

1. Calendar management experience (8+ YOE) 2. Microsoft internal tool experience (8+ YOE) 3. Business administration experience (preferably with a Microsoft executive before) (8+ YOE)