Administrative Assistant CUAA School of Nursing - Concordia University Wisconsin/Ann Arbor

The School of Nursing Administrative Assistant will provide administrative and clerical support to the director and nursing department staff. The Administrative Assistant provides all necessary organizational support and is responsible for a variety of tasks. This is a part-time (19.5 hours per week), 12-month position that is located on the Ann Arbor, Michigan Campus.

Job Duties and Responsibilities

• Answers main line for nursing department, responds or forwards direct requests for information for undergraduate program
• Maintains master calendars of in-house meetings and assists with interdepartmental scheduling of simulation and skills lab
• Maintains and updates student databases as needed and maintains confidential files on all students
• Receives and distributes all mail and coordinates outgoing mail, including courier services and interoffice mail
• Assists in preparation of confidential reports for various standing committees
• Provides administrative support for copying, faxing, large-scale mailings, typing and print jobs
• Maintains accreditation, faculty and student files and reports
• Orders and maintains office supplies. Assists with budgeting and recordkeeping (Course schedule data entry, invoice data entry, expense reports)
• Provides administrative support for the activities of nursing organizations associated with CUAA SON
• Organizes major student events (e.g, new student orientation, pinning ceremony)
• Makes travel arrangements and administrative support for faculty and student trips
• Manages Assessment Technological Institute ordering, student account charges and dissemination of materials
• Other related responsibilities as assigned

Knowledge, skills, abilities

• Must have experience and be skilled in the use of software programs such as MS Word, PowerPoint, and Excel, and familiarity of working within a database and spread sheets
• Requires excellent organizational skills and attention to details
• Must be self-motivated, able to deal with interruptions and work within deadlines
• Must maintain a high level of confidentiality
• Requires professional communication skills to maintain good rapport with students, faculty, and others
• Communicative fluency

Education and Experience

• A high school diploma or GED required
• Minimum 2 years of administrative support experience is required
• Previous work experience in an academic setting and/or with college-aged student is preferred

Compensation and Benefits

This is a part time (19.5 hour/week), staff, non-exempt (hourly) position. Salary will be commensurate with qualifications, education, and experience. Tuition benefits are available for employees and qualified dependents.

Application Instructions

To receive full consideration, all applicants are asked to complete and submit an online employment application through the Concordia University Employment page. To begin, please click the Apply Now section on the job page and then click the Apply For This Position button to begin the application process.

Equal Opportunity Employer

It is the policy of CU to provide equal opportunity to all employees and applicants for employment in accordance with all applicable federal, state, and local laws.

The University will not discriminate against or harass any employee or applicant for employment because of race, color, sex, pregnancy, national origin (including ancestry), citizenship status, physical or mental disability, age, marital status, gender, veteran or military status, predisposing genetic characteristics, domestic violence victim status, or any other characteristic protected by federal, state or local laws.

However, CU is an institution of the LCMS and, to the extent allowed by law, CU reserves the right to give preference in employment based on religion. In addition, preference in holding certain employment positions is given to ordained or rostered ministers of the LCMS. Based on a religious tenet, CU recognizes only male, LCMS ordained Ministers of the Gospel, but recognizes both male and female LCMS Rostered Ministers of the Gospel.

The Human Resources Department has been appointed to manage the equal employment opportunity, including all equal employment opportunity activities, as required by federal, state and local agencies. If any employee or applicant for employment believes this policy has been violated, he/she must contact the Director of Human Resources.

Concordia University is a HLC accredited, co-educational, liberal arts school offering more than 70 undergraduate majors, over 40 master's degree programs, and 4 doctoral programs. There are also a variety of accelerated evening and e-learning programs.

Physical Demands/Equipment

Concordia is a Lutheran higher education community committed to helping students develop in mind, body, and spirit for service to Christ in the Church and in the world.