Administrative Assistant - CSJ Brentwood Convent - Sisters of St. Joseph

MISSION STATEMENT: Empowered by God's love, rooted in the Gospel of Jesus, faithful to the vision of one sacred Earth community, we live and work to bring all into union with God and one another.

POSITION SUMMARY: 

The Administrative Assistantcarries out responsibilities for performing office/clerical assignments, various tasks and managing the daily flow of service as delegated by the Convent Administrator or their designee.

 QUALIFICATIONS:

        High School Diploma or equivalent

        Minimum 2 years working in a clerical role

        Demonstrates proficiency in all MS office applications

        Experience in a healthcare setting a plus

ESSENTIAL DUTIES RESPONSIBILITIES - Includes, but is not limited to the following: 

        Provides support for the Nursing Team in all daily administrative duties as well as special projects.

        Coordinates in-house appointments with doctors for Sisters, generates patient roster, coordinates monthly visits, patient reminders and staff evaluations.

        Assists with transportation coordination to and from medical appointments for the Sisters on a daily basis.

        As requested, makes appointments for Sisters with Doctor/Dentist office, radiology and labs.

   Maintains department files in good order.

        Ensures medical records are kept up-to-date at all times. Maintains integrity of patient charts.

        Answer phones, directs phone calls and/or take messages as required.

        Provides support and understanding to all the Sisters needs and concerns.

        Orders supplies and maintains accurate records of deliveries. Other duties as assigned.

        Keeps all office equipment in working order. Contacts vendor as needed for repairs

        May be required to assist in emergency situations.

        Performs related and miscellaneous duties as required.

        Know and carry out the mission of the Sisters of St. Joseph to build unity among all created beings and promote a work environment that is characterized by respect, trust, integrity, ethical behavior, fair treatment of all, open communications, and personal accountability.

ESSENTIAL ROLE CHARACTERISTICS:

        Understanding of commitment to the charism and mission of the Sisters of St. Joseph.

       Ability to maintain confidentiality and adherence to HIPPA

      Outstanding oral, written, telephone and interpersonal communication skills

       Excellent time management, multi-tasking, problem solving and organizational skills

        Competent to handle simultaneous projects; working independently and efficiently  

        Adeptness to work both alone or in a team environment

        Must be personable and approachable

        Maintains a neat, clean and well-groomed appearance

WORK ENVIRONMENT:

This job operates in a professional healthcare office environment. This role routinely uses standard office equipment such as computers, photocopiers, staplers, pens/pencils and phones, etc.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear, use hands and fingers to handle, feel or operate objects, tools or controls, and reach with hands and arms.  Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift papers, open filing cabinets, bend, carry, push, pull or otherwise move objects, including the human body. This is a sedentary position that involves sitting most of the time except when utilizing the copy machine where standing is required for extended periods. Specific vision abilities required by this job include close vision and ability to adjust focus.

The Sisters of Saint Joseph provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics protected veteran status, sexual orientation, gender identity or expression, or any other characteristics protected by federal state or local laws.