Administrative Assistant at Ultimate Staffing

Ultimate Staffing is seeking an experienced Admin Assistant.

General Application: This is a general application which allows candidates to submit a resume for review to be considered for possible future opportunities.

Do you have a background as an Administrative Assistant?

Work with the best staffing firm in St. Louis to help you find your next opportunity! Ultimate Staffing is always seeking talented professionals to help support our clients' hiring needs whether they are contract, contract to hire, or direct hire.

The ideal candidate will possess an Associate's degree or higher and have a strong background in office administration. The Administrative Assistant will be responsible for providing comprehensive support to ensure efficient operation of the office. This role requires a professional with excellent communication skills, attention to detail, and the ability to manage multiple tasks effectively.

• Office Support:

• Maintain office supplies inventory by checking stock and ordering new supplies as needed.

• Organize and schedule appointments, meetings, and travel arrangements.

• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.

• Administrative Support:

• Prepare and edit documents, reports, and presentations.

• Maintain filing systems, both electronic and physical, ensuring all records are up to date and easily accessible.

• Assist in the preparation of regularly scheduled reports.

• Customer Service:

• Greet and assist visitors in a professional and friendly manner.

• Respond to customer inquiries and provide information about the company's services.

• Data Management:

• Enter and update information into databases accurately.

• Generate reports and analyze data as required.

• Event Coordination:

• Assist in the planning and execution of company events and meetings.

• Coordinate logistics, including venue booking, catering, and equipment setup.

-Billing/Invoicing:

-Managed billing and invoicing, expense reports management, and AP/AR duties. Strong experience in MS Excel and QuickBooks.

Qualifications

• Education:

• Associate's degree or higher in Business Administration, Office Management, or a related field.

• Experience:

• Proven experience as an Administrative Assistant, Office Administrator, or similar role.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Skills:

• Excellent written and verbal communication skills.

• Strong organizational and time-management abilities.

• Ability to prioritize tasks and manage multiple projects simultaneously.

• Detail-oriented with a high degree of accuracy.

• Strong problem-solving skills and a proactive approach to tasks.

• Other Requirements:

• Ability to handle confidential information with discretion.

• Professional demeanor and strong interpersonal skills.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated