Administrative Assistant, Continuing Ed. & Workforce Dev. (PT) - Passaic County Community College

We are looking for a part-time Administrative Assistant for Continuing Education & Workforce Development (CE&WD) to perform routine office functions as well as a variety of tasks that require planning and organization to support department staff and maintain office workflow and quality standards.

This is an hourly, part-time position.

Example of Duties:

• Communicate with students, staff, visitors, and members of the public via telephone, electronic media, and in person to provide information regarding College and CE&WD programs, activities, and policies

• Register students for classes

• Perform data entry, maintain program databases, and operate computer software programs in use at the College; compose correspondence, documents, and classroom materials

• Organize and process departmental paperwork including course rosters, purchase requisitions, purchase orders, invoices, and inventories

• Maintain staff and departmental calendars and schedules; schedule meetings and appointments

• Process, sort, and organize documents, data, information, and records

• Maintain file systems, logs and records in electronic and hard copy formats, including confidential files

• Compile data and information for reports and analysis

• Order and maintain office supplies and materials

• Collect, compile, distribute attendance reports

• Deliver documents and materials, as needed

• Perform related duties as assigned

Qualifications:

• High school diploma or GED required; Associate's Degree preferred

• Two years of clerical or administrative experience required, preferably in an educational setting

• Strong computer skills and experience with Microsoft Office software programs; knowledge of Colleague preferred

• Ability to work both cooperatively and independently and to organize and manage multiple projects

• Outstanding interpersonal and written and oral communication skills, including experience working with diverse populations; bilingual skills a plus

• Must maintain high levels of confidentiality, integrity, and professionalism

The completion of a background check will be required for the selected candidate. A cover letter included with the resume is preferred for this position.