Administrative Assistant - Construction and Retail Office - The Contractor Consultants

Step Into a Key Support Role - Join Greencoat Solutions LLC as an Administrative Assistant!

Job Title: Administrative Assistant - Construction and Retail Office
Company Name: Greencoat Solutions LLC
Pay Range: $18 - $22/hour and up (based on experience)
Industry: Epoxy Flooring
Specialization: Residential, Commercial, Industrial

Job Overview

Greencoat Solutions LLC seeks a motivated Administrative Assistant to support our dynamic epoxy flooring business operations. You will work closely with our construction and material distribution teams to streamline office workflows and provide outstanding support to our contractors, clients, and internal staff. This is a growth opportunity in a vibrant industry where organization and efficiency are highly valued.

About Us

At Greencoat Solutions LLC, we deliver high-quality epoxy flooring solutions for residential, commercial, and industrial spaces. With a strong commitment to innovation and excellence, we foster an environment where team members can thrive professionally and personally. Our employees enjoy engaging company events, robust training opportunities, and an inclusive, supportive atmosphere.

• Ensure efficient office operations by providing high-level administrative support.
• Answer and manage professional correspondence (calls, emails, mail).
• Schedule and coordinate meetings for management and field teams.
• Maintain organized records, including data entry, filing, and document management.
• Assist in preparing reports, presentations, proposals, and invoices.
• Act as a liaison between contractors, clients, and vendors to address inquiries or issues.
• Support material shipping processes, including printing shipping labels and handling pickup schedules.
• Use construction scheduling software (Service App) to coordinate workflows.
• Manage QuickBooks entries for financial documentation.
• Meet with contractors and assist with client orders, payment collection, and follow-ups.
• Manage social media platforms (preferred but not required).
• Monitor and order office supplies to maintain inventory levels.
• Perform other duties and special projects as assigned.

• Experience: Prior administrative experience in construction, retail, or related industries preferred; willing to train motivated individuals.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook) and QuickBooks.
• Experience with construction scheduling software is a plus.
• Excellent verbal and written communication skills.
• Strong organizational and time-management skills with the ability to multitask in a fast-paced environment.
• Positive, proactive attitude and strong problem-solving abilities.
• Bilingual proficiency is a plus.
• Must be able to pass a background check.

• Weekly Pay Cycle
• Bonus Potential
• Paid Time Off (Vacation, Sick Days, Holidays)
• Career Growth Opportunities (Promotion Pathways, Training Programs)
• Tech Package (Smartphone or tablet provided)
• Company Events (BBQs, holiday parties, and more)
• Schedule: Monday to Friday, with weekends off and potential overtime.

• This role is in-person at Greencoat Solutions LLC headquarters and showroom.