Administrative Assistant/Program Support Specialist - MSR - Metro Staffing Resources
Bethesda, MD
About the Job
Administrative Assistant/Program Support Specialist,
Our client, National Institutes of Health, located in Bethesda, MD, needs an Administrative Assistant/Program Support Specialist.
SCOPE
The following tasks are within the Labor Category Description for Program Support Personnel. The contractor shall:
- Provide support for the Social Behavioral Research Branch including scheduling, answering phones, greeting visitors, sort and file various documents; establish and prepare new files and file systems; enter data into electronic files
- Provide preparation of documents including travel, timekeeping, work orders, acquisitions, training, mobile device orders, telecommunication orders, etc. for the Branch for completeness and compliance with policies and procedures
- Provide timekeeping duties for staff
- Request office supplies, maintains records, photocopies, and prepares shipping requests with government approval
- Operate office equipment such as computer/word processor, printer, scanner, copier and fax
- Sort and distribute mail
- Deliver packages if needed throughout the NIH campus
- Enter receiving of goods and services into POTS within 7 days of stamped receiving date
- Generate or assist in the preparation of meeting minutes, routine reports, and other office documentation to facilitate effective and efficient office operations, including monitoring deadlines and action items
- Maintain work files and related communication in shared files or on the SharePoint site
- Prepare and create travel authorizations and vouchers using the current NIH travel system
- Create and analyze written documents for dissemination to leadership
- Prepare all types of personnel packaged to submit to the administrative office
- Excellent Organizational skills
- Be able to work effectively in a team setting
- Have strong oral and written communication skills
- Display very good attention to detail
- Assist in branch analysis and data management as requested
- Assist PI's and Branch Chief in special projects
- Train and work with different statistical software as requested
- Assist in Property Management as Needed
Source : MSR - Metro Staffing Resources