Administrative Assistant - Gurwin Home Care Agency

Gurwin Healthcare System is a full continuum of care providing extraordinary care and caring to the people that we serve. Set on a 36-acre campus in Commack, NY, the Gurwin Healthcare System includes the 460-bed Gurwin Jewish Nursing & Rehabilitation Center, providing short-term rehabilitation and long-term skilled nursing care, memory care, respiratory and ventilator care, palliative and hospice care, social and medical adult day programs, and on-site dialysis and infusion therapy. Sharing the campus is Gurwin’s Assisted Living community (Gurwin Jewish ~ Fay J. Lindner Residences), our independent living community (Fountaingate Gardens) and Gurwin Certified and Licensed Home Care Services Agencies.

Our innovative facility and growing services offer opportunities to advance your career. We are currently seeking a full-time Administrative Assistant to work Monday through Friday from 8:30am-4:30pm in our Home Health Care Agency. You will be responsible for clerical intake work flow and following up on documents from hospital discharge planners, checking patient eligilbility and getting prior approval for authorized services, including the preparing of billing reports and documents, maintaining statistics, annual and computerized record keeping, answering telephones, securing support services, typing and filing reports and related correspondence.

DUTIES AND RESPONSIBILITIES:

• Intake - Enter data into computer systems re:  patient demographics, clinical information, insurance coverage.
• Check patient eligibility on the insurance plan platforms
• Maintain professional relationships with all referral sources.
• Ability to multitask 
• Communicate and follow up with the hospital discharge personnel to ensure the proper documentation is received and upload the document onto Home Care EMR.
• Work closely with Nurse Assessor and Scheduling Coordinators to staff new cases.
• Assemble and prepare monthly and annual statistical reports – i.e. visit count, aide agency use, DDs reports.
• Check monthly eligibility for patients, alert supervisor and coworkers on insurance change information.
• Maintain patient files in computer and tracking of required documents.
• Prepare special reports and memoranda for the information of the Director of Patient Services and  Director of Home Care.
• Perform all responsibilities as the presently exist or as they may change due to the demands and needs of the program.
• Assists in billing and electronic submission of claims to insurance companies and clients.
• Assists with accounts receivable collection efforts.

We offer an excellent salary, dynamic work environment and a comprehensive benefits package.  

Benefits:

·       Medical Insurance (Anthem Blue Cross Blue Shield) for eligible employees, plus a family option. Includes:

o   Fitness Reimbursement Program

o   Wellness discounts

·       Dental Insurance through MetLife

·       Vision Insurance through Anthem Blue Cross Blue Shield (EyeMed)

·       Accrued holiday/personal and vacation time; payout for unused sick time for those who qualify

·       Flexible Spending Account – Medical and/or Dependent Care

·       Long term disability Insurance for those who qualify (no cost to employee)

·       Life Insurance – value is equal to employee’s annual salary (no cost to employee)

·       National Employee Assistance Program (no cost to employee)

·       Childcare, membership and program discounts at Suffolk YJCC, Commack and Mid-Island YJCC, Plainview

·       Tax deferred annuity plan – employee automatically enrolled with 3% contribution / employer contributes 4% after one year of service (graded vesting)

·       Tuition Reimbursement up to $5,000 per year

·       Sign-on bonus for specified clinical positions

·       Employee Referral Bonus for specified clinical positions

·       Starbuck’s café on-site

·       Staff cafeteria with subsidized pricing

·       Employee perks including holiday gift cards, System-wide annual BBQ and Winter Celebrations, meals, treats and other theme related staff events

·       Other discounts and added value for employees from outside corporations including BJs membership discount, BethpageFCU savings perks, Plum Benefits Entertainment discounts and more!

EOE M/F/D/V