Administrative Assistant - Siegel Jennings

Administrative Assistant  

Responsibilities:

• Provide comprehensive administrative support to three partners.
• Manage incoming phone calls, coordinate schedules, and ensure outstanding client communication.
• Act as a secondary point of contact for firmwide inquiries.
• Handle general office tasks such as photocopying and document scanning.
• Input and manage data in the firm’s proprietary database system.
• Assist in registering partners for conferences and speaking engagements, including event preparation and follow-up.
• Prepare and submit expense reports on behalf of partners.
• Support marketing efforts by maintaining and updating the firm’s eblast contact list.
• Assist with special projects and assignments delegated by partners.

Requirements and Skills:

• Demonstrated experience as an administrative assistant (experience in a law firm preferred).
• Bachelor's or associate degree strongly preferred.
• Exceptional attention to detail and accuracy.
• Strong written and verbal communication skills.
• Professional demeanor and a commitment to exceptional customer service.
• Ability to prioritize tasks and thrive in a high-pressure, deadline-driven environment, both independently and collaboratively.
• Excellent organizational, problem-solving, and multitasking abilities.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook) and a quick learner with other technology platforms.

Notes:

• Position is based in our Columbus Office, supporting one Columbus-based partner and two Cleveland-based partners.
• Hybrid work model: During the training period, full-time office attendance is required for five days a week. After training completion, the role transitions to a hybrid schedule, with two days remote and three days in the office.

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