Administrative Assistant - Dobbs Defense Solutions, LLC

Our Mission

At Dobbs Defense, we deliver mission-centric IT, Cyber, and data analytics solutions for our government and commercial clients through the convergence of automation, innovation, training, and education. Delivering high-quality IT, cybersecurity, and data analytics solutions through proven and innovative methods is our vision.


Job description

Dobbs Defense Solutions is looking for an Administrative Assistant to join our team. The ideal person for this position will be supporting executive-level leadership with dedicated executive administration and support scheduling, travel plan, departmental event coordination, and streamlining administrative processes. Provide high energy with excellent organization skills, strong attention to detail, the ability to communicate effectively in written and verbal communications, excellent listening skills, and multitasking.


Duties

• Must live in the DMV area, close to Bowie/Baltimore/Rockville/College Park area
• Hard requirement: Must have a vehicle to travel between our offices to move/ship/distribute procurement, as necessary, and we will reimburse mileage.
• Must work at least two days per week for mail pickup/delivery. 
• Responsible for scheduling/coordinating executive leadership calendar and meeting preparations 
• Ability to format memos/letters/and other documentation according to DoD procedures
• Office tasking to include assisting executive leadership with internal procedures and documentation
• Draft comprehensive meeting minutes; Ability to receive a task, initiate and follow through with minimal assistance to write up documentation, coordinate with relevant personnel
• Use Travel Services to schedule travel; Provide Record keeping/filing of travel documents, statements of work, timecards

• Associate degree in English or Business Administration or related field required
• Bachelor’s degree in English and at least 3-5 years of administrative experience or related field required
• 3-5 years’ of related experience supporting administrative functions at the executive level 
• Experience with Microsoft Office (Outlook, Word, PowerPoint, Excel, SharePoint, and Microsoft Teams) or related software 

•  Hybrid (Maryland)

Our Equal Employment Opportunity Policy

Dobbs Defense Solutions is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth or breastfeeding), sexual orientation, gender or gender identity (except where gender is a bona fide occupational qualification), gender expression and transgender status, national origin, ancestry, age, disability, military or veteran status, marital or domestic partner status, genetic information, citizenship, low-income status or any other status or characteristic protected by applicable law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits, and all other privileges, terms, and conditions of employment. 

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