Administrative Assistant Clinical Support - Beacon Test
South Bend, IN 46601
About the Job
- Reports to the Manager/Director. Performs a variety of administrative duties. Coordinates semi-complex special projects.
MISSION, VALUES and SERVICE GOALS
- MISSION: We deliver outstanding care, inspire health, and connect with heart.
- VALUES: Trust. Respect. Integrity. Compassion.
- SERVICE GOALS: Personally connect. Keep everyone informed. Be on their team.
Performs a variety of administrative duties by:
- Preparing and monitoring purchase orders and equipment needs, providing justification for new equipment and supply purchases and distributing supplies to associates.
- Establishing, modifying and maintaining record keeping systems; classifying, sorting and filing records and correspondence materials.
- Preparing letters and memos, forms, spreadsheets and presentations as requested.
- Reviewing and verifying expense reports and records, investigating variances and monitoring capital expenditures and reimbursements.
- Filing, copying, typing, coordinating meetings and distributing mail.
- Processing work orders, requesting repairs or services from other departments to ensure maintenance of equipment and services.
Compiles data utilized for statistical reports by:
- Reviewing and verifying time cards for accuracy; logging hours worked on the appropriate record; tracking attendance, ill, leave of absence (LOA) and tardy calls.
- Monitoring and reviewing labor distribution by pay period, checking for accuracy and correcting errors.
- Collecting, compiling and analyzing statistical information; also identifying trends to determine department effectiveness and assessing the need for additional information.
- Collecting, coordinating and monitoring the performance appraisal system for the department.
Performs other functions to maintain personal competence and contribute to the overall effectiveness of the department by:
- Completing other job-related duties and projects as assigned.
ORGANIZATIONAL RESPONSIBILITIES
- Associate complies with the following organizational requirements:
- Attends and participates in department meetings and is accountable for all information shared.
- Completes mandatory education, annual competencies and department specific education within established timeframes.
- Completes annual employee health requirements within established timeframes.
- Maintains license/certification, registration in good standing throughout fiscal year.
- Direct patient care providers are required to maintain current BCLS (CPR) and other certifications as required by position/department.
- Consistently utilizes appropriate universal precautions, protective equipment, and ergonomic techniques to protect patient and self.
- Adheres to regulatory agency requirements, survey process and compliance.
- Complies with established organization and department policies.
- Available to work overtime in addition to working additional or other shifts and schedules when required.
- Commitment to Beacon's six-point Operating System, referred to as The Beacon Way:
- Leverage innovation everywhere.
- Cultivate human talent.
- Embrace performance improvement.
- Build greatness through accountability.
- Use information to improve and advance.
- Communicate clearly and continuously.
Education and Experience
- The knowledge, skills and abilities as indicated below are normally acquired through the successful completion of a high school diploma or equivalent and two years of post-secondary education in business, office procedures, secretarial courses or equivalent. At least five years of progressive secretarial experience is required.
Knowledge & Skills
- Demonstrates proficiency in basic computer skills (i.e., data entry, word processing and spreadsheets). A basic understanding of database applications is desired. Demonstrates ability to type 40-50 wpm on a computer with 95% spelling accuracy.
- Demonstrates ability to read, write, understand and follow verbal and written instructions.
- Requires the ability to operate standard office equipment (copier, calculator, fax machine, etc.) specific to the department’s needs.
- Demonstrates effective communication skills (both verbal and written).
- Demonstrates the interpersonal skills necessary to establish and maintain effective working relationships with team members, patients, visitors, physicians and others.
- Demonstrates math skills necessary to add, subtract, multiply, divide, use fractions and calculate percentages.
Working Conditions
- Works in a patient care environment requiring physical exertion, frequent changes in job demands, and certain undesirable patient care activities.
- May be exposed to bio-hazards.
Physical Demands
- Requires the physical ability, manual dexterity, and stamina (i.e. to stand/walk for prolonged periods of time, push wheelchairs/carts, lift objects weighing at least 20 pounds, etc) to perform the essential functions of the position.
PI239155124
Source : Beacon Test