Administrative Assistant - Children's Editorial - HarperCollins Publishers

Overview

HarperCollins Children's Books is currently seeking an Administrative Assistant to provide general administrative support to two VP, Publishers.

This position is based in NYC on a hybrid schedule.

Responsibilities

• Maintains calendar for two VP, Publishers, and works to keep daily workflow moving and appointments on-schedule.
• Supports two VP, Publishers and select editorial directors with administrative tasks including booking travel, expense reports, and office logistics.
• Records and distributes minutes at select meetings as necessary.
• Maintains imprint publishing pipelines, and other departmental tracking documents. 
• Arranges in-person meetings with agents, authors, and other partners; reserve and set up conference rooms for these events and in-house team meetings.
• Researches competitive data, industry sales figures, and analytic information to support VPs and select editors as necessary in strategic planning initiatives and title specific research.
• Process invoices for department.
• Orders books for office, Publishers, and author/agents contractual copies for department.
• Maintains attendance calendars for the Publishing teams.
• Manages in-house storage and libraries.
• Handles author mail for department.

Qualifications

• Minimum 1 year of prior administrative experience preferred
• Must be extremely organized, detail-oriented, and demonstrate the ability to problem-solve
• Must be able to work independently and set priorities
• Must have exceptional written and verbal communication skills
• Ability to confidently interact with internal and external executives in a personable and professional manner    
• Must have strong computer skills; PC familiarity is essential, Mac familiarity is a plus; Knowledge of Excel, Word, Outlook and PowerPoint essential
• Must have copy-editing and writing skills
• Candidate should enjoy maintaining schedules and organization and keeping the team on-track

HarperCollins Publishers is a company full of people who are passionate about books. When you apply for a position, we want to know why you want to work here, and why you are interested in the job. That’s why cover letters are strongly preferred.

The salary range for this position is $50,700-$53,000. We recognize that attracting the best talent is key to our strategy and success as a company.  As a result, we aim for flexibility in structuring competitive compensation offers to ensure we are able to attract the best candidates.  The quoted salary range represents our good faith estimate as to what our ideal candidates are likely to expect, and we tailor our offers within the range based on the selected candidate's experience, industry knowledge, technical and communication skills, and other factors that may prove relevant during the interview process.  

In addition to cash compensation, the company provides a comprehensive and highly competitive benefits package, with a variety of physical health, retirement and savings, caregiving, emotional wellbeing, transportation, and other benefits, including "elective" benefits employees may select to best fit the needs and personal situations of our diverse workforce.        

Please note that HarperCollins Publishers does not accept resumes from agencies unless our Human Resources department has authorized in writing a specific agency to submit resumes for a specific position.  Therefore, if an agency submits a resume without Human Resources’ prior written approval to do so, the individual identified on that resume will not be considered a candidate presented by your company.

HarperCollins Publishers is an equal opportunity employer.