Administrative Assistant at Strategic Staffing Solutions

Job Description: Administrative Assistant – Asset & Wealth Management Operations

Location

Chicago, IL 60606

Duration

January 13, 2025 – July 13, 2025

We are seeking a highly motivated Administrative Assistant to join a dynamic team, providing floating administrative coverage across our client's Asset & Wealth Management division. The ideal candidate will bring exceptional organizational and interpersonal skills, a proactive approach to problem-solving, and a commitment to excellence in administrative support.

Key Responsibilities

• Flexible Coverage

  Provide administrative support to varying teams as needed, ensuring seamless operations.

  
  

• Calendar Management

  Proactively manage complex calendars across multiple time zones, prioritize meeting requests, and coordinate phone/video conference calls.

  
  

• Travel Logistics

  Arrange travel plans, including flights, accommodations, and itineraries, and provide logistical support during trips.

  
  

• Expense Management

  Process expenses and invoices accurately and in a timely manner.

  
  

• Meeting Coordination

  Schedule and arrange internal and client meetings, book conference rooms, organize catering, register guests, and prepare materials.

  
  

• Compliance Adherence

  Ensure all actions comply with company regulations, securing necessary approvals.

  
  

• Team Integration

  Actively participate as an integral team member, maintaining awareness of team priorities and support needs.

  
  

• Administrative Duties

  Perform general administrative tasks such as answering phones, time entry, copying, scanning, archiving, and managing ad hoc projects as required.

  
  

Skills and Qualifications

• Experience

  Previous experience as an Administrative Assistant in a financial services or corporate environment.

  
  

• Organizational Skills

  Ability to multitask, prioritize effectively, and follow up on outstanding items.

  
  

• Attention to Detail

  Strong focus on accuracy and thoroughness.

  
  

• Interpersonal Skills

  Excellent teamwork and the ability to work collaboratively with both local and global teams.

  
  

• Communication

  Clear, concise, and confident communication skills.

  
  

• Proactivity

  Initiative to anticipate needs, follow up, and clarify when necessary without prompting.

  
  

• Judgment

  Independent thinking and resourcefulness with good decision-making skills.

  
  

• Calm Under Pressure

  Ability to manage multiple tasks effectively in a fast-paced environment.

  
  

Technical Proficiency

• Software Skills

  Proficient in Microsoft Outlook, Word, Excel, PowerPoint, and Zoom.

  
  

• Preferred

  Experience with Concur for expense management.

  
  

Professional Attributes

• High degree of integrity, professionalism, diplomacy, and discretion.
• Resourceful and calm demeanor with a commitment to delivering high-quality results.

This is an exciting opportunity to be a part of a leading team in the financial services industry, where your skills will play a vital role in ensuring smooth operational efficiency.

Beware of scams. S3 never asks for money during its onboarding process.