Administrative Assistant - Numerator

We are looking for an Administrative Assistant to join Numerator’s Administrative Team to assist us with creating a warm, welcoming and effective office environment for our employees and our guests at our corporate headquarters right in the heart of Downtown Chicago, while also making sure our teams’ are running smoothly. The Administrative Assistant is responsible for overall office activities, including reception, mail, purchasing requests, fostering relationships with our office-related vendors and building contacts, as well as administrative duties, like calendaring, booking travel and expense reports. The position is on-site full time, 5 days a week.

How You’ll Spend Your Time:

•  Manage the reception area: greet and provide general support to employees, visitors and clients.
• Ensure kitchens are stocked with snacks and beverages and remain tidy
• Coordinate the purchase of office supplies, office snacks, and catering, for the Chicago office in accordance with company purchasing policies and budgetary restrictions.
• Responsible for day-to-day facilities operations (such as coordinating visitor approvals, distributing building access keys and assisting vendors while onsite)
• Process incoming and outgoing mail for the entire office. (USPS, FedEx, etc.)
• Work closely with our Building Staff (General Manager, Engineers, Janitorial team) and attend monthly meetings.
• Manage calendars, coordinate meetings, and ensure every detail is accounted for
• Handle travel planning, expense reporting, and other administrative tasks with precision.
• Contribute ideas and make an impact on a solution-oriented administrative team.

• 2+ years of experience in an administrative support role
• Can-do attitude and willingness to operate from sitting behind the reception desk to filling up supply closets to helping coordinate meetings
• Great time management and time flexibility
• Able to be in the office 5 days a week
• Previous experience with managing multiple calendars 
• Previous experience with managing expense reports for others
• Previous experience booking travel on behalf of others
• Prior experience with event planning or coordination is a plus
• Ability to work quickly, collaborate enthusiastically and have that eye for detail
• 6+ months experience working in a professional environment (reception experience is a plus!)
• Comfortable working in a fast-paced and ever-evolving work environment
• Excellent customer service, communication (both oral and written), interpersonal and organizational skills
• Proficiency in Microsoft Office, Google Suite, and other basic computer programs