Administrative Assistant - Motion Recruitment

Administrative Assistant:

Provides administrative support to an organization unit requiring broad experience, skills and knowledge of organization policies and practices. Performs office management and general administrative functions for assigned manager/area.

• Serves as first point of contact to department, providing professional assistance with the appropriate sense of urgency.
• Performs a variety of administrative duties.
• Supports one or more members of management and/or staff in a business or functional unit.
• Work generally requires knowledge of company and/or business/functional practices, policies, programs and/or product line. Resolves routine and non-routine inquiries.
• Administrative responsibilities include calendaring, document preparation and management, correspondence, travel arrangements, and meeting/travel coordination.
• Maintains confidentiality. •
• Provide high-level administrative and event support for units within the medical school (Student Programs, Health Equity, Diversity, and Inclusion, Curriculum, and Admissions) as needed, including events.
• Administrative support includes but is not limited to scheduling meetings, submitting reimbursements, ordering food, and sending communications on behalf of units.
• Serve as the lead operations manager
• Provides leadership for space upgrades and maintenance of key equipment
• Oversees the management of supplies, including their purchase, organization, and storage to reduce duplication of effort and cost.
• Provides onboarding services for new employees (space, identification, room access, computers, telephone, etc.). Leads the admin resource group.
• Serve as primary backup and support to the Executive Assistant
• Contribute to the preparation of the Dean's daily schedule, and the assembly of appropriate files and meeting materials.
• Assist the Executive Assistant in supporting the Dean and operations-related projects as needed.